City of Gatesville

Spur Capital of Texas
Close-up flag of the United States

Minutes from October 14, 2008

REGULAR CITY COUNCIL MEETING

CITY OF GATESVILLE

OCTOBER 14, 2008

COUNCIL CHAMBERS, 110 NORTH 8TH STREET

5:30 P.M.

PRESENT:  Mayor David K. Byrom, Council Members Woodlock, Knox, Inmon,  Cain and Wasson

ABSENT:  Council Member Chumley

OTHERS PRESENT:  City Manager Roger Mumby, City Secretary Kathy Karasek, City Attorney Sandy Gately, Lisa Daschofsky, Dona Gallagher, Jesus Dominguez, Liz Shoaf, Virginia Henson, Marie Dominguez, Brenda Kiphen, James Adams, Nathan Gohlke, Lissa Derrick, Amy Smith, Joanie Fry, Barbara Williams, Frank Williams, Charles Melton, Lovetta Knox, Talou Edwards, and Larry Kennedy

AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:

1)    CALL TO ORDER AT  5:35 PM, THIS 14th DAY OF OCTOBER, 2008

2)    PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

Mayor Byrom directed a question to City Secretary Kathy Karasek if the notice of the Meeting was posted at the proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Civ. Stat. Ann., Art 6252-17) Vernon’s Supp. 1990.  City Secretary Kathy Karasek assured Mayor Byrom that the notice was posted at the proper place.

    Posted:
    Day:  FRIDAY
    Date:  10-10-08
    Time:  3:00 p.m.
    By:  Kathy Karasek

3)    APPROVAL OF MINUTES FROM PREVIOUS MEETING

Motion by Wasson, seconded by Inmon, all voting “Aye” to approve Resolution Number 2008-111

RESOLUTION NUMBER 2008-111  - approve Minutes of the September 23rd, 2008 Regular City Council Meeting.
 
4)   RECOGNIZE EMPLOYEE OF THE MONTH

Mayor Byrom recognized Charles Melton as September 2008 Employee of the Month for his superior performance to the City of Gatesville.

5)    HEAR VISITORS  

Joanie Fry addressed the City Council about the drug problem in the City of Gatesville.  She asked to be put on the agenda for the October 28th meeting.  She noted should would present a plan of action at that time.
 
6)   CONSIDER AWARDING PROPOSALS FOR MEDICAL COVERAGE FOR CITY EMPLOYEES FOR CALENDAR YEAR 2009  


 
REGULAR CITY COUNCIL MEETING
OCTOBER 14, 2008
PAGE  2

City Manager Mumby stated medical coverage is renewed on a calendar year basis and is re-bid each year.  This coverage will become effective on January 1, 2009.  He noted the City received bids from both First Care and Scott and White Health.  Scott and White Health Plan’s bid was for sole carrier only.  Mumby stated the City currently offers City employees two options of Scott and White Health Plan (SWHP).  He noted First Care is accepted at Hillcrest and Providence, but not at Scott and White.  SWHP can be used at Scott and White facilities, Providence and Hillcrest.

City Manager Mumby recommended awarding the bid to Scott and White Health Plan again this year.  The City currently pays $253.24 per month for premiums on individual coverage and $565.00 per month on family premiums.  He proposed that the City pay $287.69 per month for individual premiums and $600 per month for family premiums in 2009.  Mumby noted that there are adequate funds in the budget to pay these premiums.

Mayor Byrom asked what percentage of increase is there in these premiums.  Lisa Daschofsky stated the Consumer Choice Plan increased by 12-13% and the Plan 25 increase was a little higher.  She noted the City had a higher than normal loss ratio this year.  City Manager Mumby stated the City had several employees who had large claims this past year.

Motion by Knox, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2008-112

RESOLUTION NUBMER 2008-112  -  award the bid for medical coverage for City employees for calendar year 2009 to Scott and White Health Plan by offering Plan 25 HMO and Consumer Choice 30 and increase the City’s contribution to $287.69 per month for employee coverage and $600 per month for family coverage.
 
SCOTT & WHITE HEALTH PLAN
Monthly Premium Rates
For
City of Gatesville – CC30
Group #003936

Effective Dates 01/01/2009 through 12/31/2009

2-Tier Option    CC30L - $250
Medical
Rates    $5/$25/$50
$3000 Max
$ 0 Ded
Pharmacy
Rates*   



Total
Employee    $258.63    $29.06    $287.69
Employee + family    $667.26    $74.97    $742.23

City of Gatesville – HMO
Group #005312
Effective Dates 01/01/2009 through 12/31/2009

2-Tier Option    HMO25
Medical
Rates*    $5/$25/$50
$3000 Max
$ 0 Ded
Pharmacy Rates*   


Total
Employee    $298.90    $29.06    $327.96
Employee + family    $771.17    $74.97    $846.14



REGULAR CITY COUNCILMEETING
OCTOBER 14, 2008
PAGE  3

7)   CONSIDER SECOND READING OF ORDINANCE NUMBER 2008-14 AMENDING CHAPTER 10, GARBAGE AND TRASH COLLECTION CHARGES SECTION 10-7, CODE OF ORDINANCE OF THE CITY OF GATESVILLE, TEXAS BY CHANGING THE GARBAGE RATES 

City Manager Mumby stated there was a question at the last meeting as to whether Waste Management was using the correct CPI for their requested increase.  He noted the contract states the increase will be based on “one hundred percent of the net changes in the Urban Consumer Price Index of U.S. Cities Average”.   Mumby said this was the CPI used and the increase is 5.6%.  He recommended approving the second reading of this ordinance.

Motion by Inmon, seconded by Knox.  Inmon, Knox, Wasson and Woodlock voted “Aye”.  Cain voted “Nay”.  Motion carried to approve Resolution Number 2008-113

RESOLUTION NUMBER 2008-113  -  approve Ordinance Number 2008-14 on the second reading.

8)   CONSIDER FIRST READING OF ORDINANCE NUMBER 2008-15 REGULATING THE RATE AND SPEED OF MOTOR VEHICLES ON A CERTAIN SECTION OF US HIGHWAY 84

City Manager Mumby stated the City had requested Texas Department of Transportation to conduct a study on the speed limit on Hwy 84 through town, whether there should be traffic signal at Hwy 84 and Memorial Drive and whether there should be a left turn signal at Lutterloh and Hwy 84.  TXDOT said no to the traffic signal at Hwy 84 and Memorial Drive, they are still studying the left turn at Lutterloh and Hwy 84 and they recommended increasing the speed limit through town from the Elementary School to past the Court House from 30 mph to 35 mph and increasing the speed limit from 45 mph to 50 mph beginning at the Leon bridge until the Shell Station where it is already 50 mph.  The study indicated that 85% of the drivers are driving 35 mph in the center of the City where the speed limit is 30 mph; and 85% of the drivers are driving 50 mph in the West end of the City where the speed limit is 45 mph.  TXDOT recommends the speed limits be raised to 35 mph and 50 mph respectively.  Mr. Mumby said this ordinance will make those changes.  He stated he asked TXDOT if the City could approve the 35 mph and not the 50 mph and they said we could not because it was an all or nothing change.

City Manager Mumby stated he thought both of these speed limit changes were reasonable.  He compared the area on the west end of town to Hwy 36 in the old Fort Gates area were the speed limit is 55 mph and it is also four lanes with a turning lane.  He noted there were also churches, houses and businesses in that area.

Jesus Dominguez stated he has lived on West Main for 23 years and he has witnessed four or five accidents at the intersection of Levita Road and Hwy 84 and several accidents near the Catholic Church.  H is opposed the speed limit increase because it is already difficult to get onto Hwy 84 and it will be harder if the speed limit is raised.  He said if the speed limit is raised to 50mph, people will drive 55-60 mph which will make it more dangerous.  He noted the Council was presented a petition which signatures of people who are opposed to the increase.

Dona Gallagher stated she attends church on W. Main and visits friends on W. Main.  She said she was also opposed to the speed limit increase.

Virginia Henson stated she had lived on W. Main Street for many years and said it was very difficult to get onto the highway.  She said the highway has been widened and the speed limit has been increased several times since they have lived there.  She said she was also opposed to another speed limit increase. 

REGULAR CITY COUNCIL MEETING
OCTOBER 14, 2008
PAGE 4

Mrs. Henson stated she thought the speed limit should be lowered.

Marie Dominguez stated she had lived on W. Main Street for 22 years.  She said when they moved there the speed limit was 35 mph.  Then TXDOT widened the highway, took away the shoulder and increased the speed limit to 45 mph.  She thinks 50 mph is too high. 

Mrs. Dominguez stated she had contacted TXDOT about the methods for determining speed limits.  She said she doesn’t think the speed limit should be based on how fast drivers drive.  She noted there were many churches, businesses, the hospital, clinic, dental office, nursing home and residences that are located or feed onto West Main (Hwy 84).  She said she spent several days working on getting many signatures on the petition opposing the speed limit increase.  She noted it was difficult to even check their mail because of the speed of traffic.  Mrs. Dominguez asked the Council to consider the safety and quality of life for residents in this area when they cast their votes on this speed limit ordinance.

City Manager Mumby stated he would like to amend the ordinance by removing the 50 mph and leaving the 35 mph through town and see what TXDOT thinks.

Lissa Derrick stated she thinks there is a speed problem all over town.  She said she is opposed to the 35 mph increase also.  She said drivers already drive way too fast through town and will only drive faster if the speed limit is increased.

City Attorney Gately stated the ordinance needs to be changed from 50 mph to 45 mph since it specifies the speed limits throughout the City on Hwy 84.

Motion by Inmon, seconded by Cain, all voting “Aye” to approve Resolution Number 2008-114

RESOLUTION NUBMER 2008-114  -  approve first reading of Ordinance Number 2008-15 with the change of 50 mph to 45 mph.
    
9)   CONSIDER APPROVAL OF BUDGET AMENDMENT FOR THE FY 2007-2008 BUDGET

City Manager Mumby stated this was a balanced budget amendment to close the 2007/2008 fiscal year.  During the fiscal year expenditures and revenues occur that were originally not budget.  This amended budget shows these unexpected expenditures and revenue.

Motion by Knox, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2008-115

RESOLUTION NUMBER 2008-115  -  approve the FY 2007-2008 Amended Budget.
 
10)  CONSIDER APPROVAL OF PAY RAISES FOR CITY EMPLOYEES

City Manager Mumby stated performance reviews were done on all City employees.  He noted all current employees were recommended for one level of a raise.  He recommended approving the pay raises as presented.

Motion by Knox, seconded by Cain, all voting “Aye” to approve Resolution Number 2008-116

RESOLUTION NUMBER 2008-116  -  approve the pay raises for City employees for FY 2008-2009.

REGULAR CITY CONCIL MEETING
OCTOBER 14, 2008
PAGE  5

11)  RECESS REGULAR MEETING AND CALL AN EXECUTIVE SESSION AT 6:25 P.M.

CLOSED MEETING

THIS CLOSED MEETING IS IN ACCORDANCE WITH GOVERNMENT CODE 551.072 – DELIBERATION REGARDING REAL PROPERTY AND GOVERNMENT CODE 551.074 – PERSONNEL MATTERS - CITY MANAGER ANNUAL PERFORMANCE EVALUATION

12)  END CLOSED SESSION AND RECONVENE REGULAR MEETING AT 6:45 P.M.

13)  CONSIDER ANY ACTION REQUIRED FROM EXECUTIVE SESSION CONCERNING DELIBERATION REGARDING REAL PROPERTY

Motion by Cain, seconded by Inmon, all voting “Aye” to approve Resolution Number 2008-117

RESOLUTION NUBMER 2008-117  -  authorize the purchase of real property in the amount of $100,000 to join the parks for the hike and bike trail grant.

14)  CONSIDER ANY ACTION REQUIRED FROM EXECUTIVE SESSION CONCERNING PERSONNEL MATTERS – CITY MANAGER ANNUAL PERFORMANCE EVALUATION

Mayor Byrom stated City Manager Mumby received an exemplary performance review.
     
15) CITY MANAGER’S REPORT 

A notice to proceed was given to Trac-N-Trol  for the SCADA System.

The swimming pool is closed for the season.  We had a great summer but exceeded the budget in salaries.  We will need to re-look staffing and rates  for the 2009 summer season.

A-1 Demolition should begin tearing down the appraisal district building tomorrow.  This should take about three days to demolish.

We are still waiting on determination of fines by TCEQ for the inadvertent discharge of wastewater on Depot Street.

The Splash Park grant is in the execute mode.  He is working with a company that is on the Buy Board to purchase the splash park equipment.  The Council approved the purchase of the land for the walking trail grant.

The City had a visit from Texas Parks and Wildlife concerning the indoor grant application for the fitness center.  They received 16 applications and the City is in the top 5.  We have until November to submit a supplement to our request.  The staff is pursuing commitments from local banks, the prison system for labor and equipment suppliers for equipment.








REGULAR CITY COUNCIL MEETING
OCTOBER 14, 2008
PAGE  6


16)  ADJOURN AT 6:55 P.M., THIS 14th  DAY OF OCTOBER, 2008

ATTEST:                            APPROVED:

_______________________                                                 ____________________
Kathy Karasek                                                 David K. Byrom
City Secretary                                                Mayor










































































































































































































City of Gatesville- The Spur Capital of Texas!