City of Gatesville

Spur Capital of Texas
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Minutes from January 8, 2008

       REGULAR CITY COUNCIL MEETING

CITY OF GATESVILLE

JANUARY 8, 2008

COUNCIL CHAMBERS, 110 NORTH 8TH STREET

5:30 P.M.

PRESENT:  Mayor David K. Byrom, Council Members Inmon, Woodlock, Knox, Wasson and Cain

OTHERS PRESENT:   City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Secretary Karasek, City Attorney Sandy Gately, Larry Kennedy, Susan Ballow, Shauna Adams, Henry Brim, James Adams, Lovetta Knox, and Joyce Woodlock

AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS

1)  CALL TO ORDER AT  5:35  P.M., THIS 8th  DAY OF JANUARY,  2008

2)  PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

Mayor Byrom directed a question to City Secretary Karasek if the Notice of the Meeting was posted at the proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Civ. Stat. Ann., Art. 6252-17) Vernon’s Supp. 1990.  City Secretary Karasek assured Mayor Byrom that the notice was posted at the proper place.

Posted:
Day:   Friday
Date:  01-04-08
Time:  3:00 p.m.
By:     Kathy Karasek      

3  APPROVAL OF MINUTES FROM PREVIOUS MEETING

Motion by Knox, seconded by Inmon, all voting “Aye” to approve Resolution Number 2008-01

RESOLUTION NUMBER 2008-01   – approve Minutes of the December 11th, 2007 Regular City Council Meeting.

4)   RECOGNIZE EMPLOYEE OF THE MONTH      

City Manager Mumby stated the Employee of the Month will be recognized at the next City Council meeting since she was unable to attend tonight due to a death in the family.

5)  HEAR VISITORS   
      
Visitors present were only concerned with an Agenda item.

6)   RECESS REGULAR MEETING AND CALL A ------------------------------

PUBLIC HEARING

                        HEAR COMMENTS  CONCERNING ABANDONMENT OF THE EAST
                        PORTION OF DEPOT STREET BEGINNING AT THE NORTHEAST 
                        CORNER OF LOT 1, BLOCK 93, ORIGINAL TOWN ADDITION AND
                        ENDING AT THE NORTH INTERSECTION WITH LINCOLN AVENUE

 


REGULAR CITY COUNCIL MEETING
JANUARY 8, 2008
PAGE  2


Code Enforcement Susan Ballow stated Depot Street was located off N. Lutterloh next to Micobe’s.  The east portion of Depot Street past 14th Street has never actually been built.  She said Andy Lella recently leased some property from Sellers which is on both sides of Depot Street.  She presented a plat to the Council showing the location.  Ballow said the old scales used years ago are  located in the right-of-way.  Lella will be utilizing those scales at his new business, so it is recommended that portion street be abandoned.  She said a gate was put up years ago to prevent dumping, but that did not work since people just drove around it.  She said abandoning this street should help this issue even though Lella’s business will be a metal  recycling business.  She noted Lella will put a fence around the business.  She recommended abandoning the portion of Depot Street between the Sellers property. 

7)   END PUBLIC HEARING AND RECONVENE REGULAR MEETING
    
8)  CONSIDER FIRST READING OF ORDINANCE NUMBER 2008-01 ABANDONING
A PORTION OF DEPOT STREET BEGINNING AT THE NORTHEAST CORNER OF
LOT 1, BLOCK 93, ORIGINAL TOWN AND ENDING AT THE NORTHWEST  
CORNER OF BLOCK 7, AFRO ADDITION

Motion by Woodlock, seconded by Knox, all voting “Aye” to approve Resolution Number 2008-02

RESOLUTION NUMBER 2008-02  -  approve Ordinance Number 2008-01 on the first reading.
ORDINANCE N0. 2008-01

AN ORDINANCE ABANDONING A PORTION OF DEPOT STREET
    
9)  CONSIDER APPROVAL OF LAKEWOOD GREENS PART 2 SUBDIVISION PLAT  

Henry Brim stated Lakewood Greens is located near the Gatesville Country Club.  He said this is the final stage of a project started 30 years ago.  City Manager Mumby presented a copy of the plat to the Council.

Motion by Cain, seconded by Knox, all voting “Aye” to approve Resolution Number 2008-03

RESOLUTION NUMBER 2008-03  - 

A RESOLUTION APPROVING LAKEWOOD GREENS PART 2 SUBDIVISION PLAT

WHEREAS,  the City of Gatesville has certain requirements to be met for subdivision within the City and it’s extraterritorial jurisdiction; and

WHEREAS,  the developer of the Lakewood Greens Part 2 Subdivision has met those requirements, and submitted a plat thereof;

BE IT THEREFORE RESOLVED BY THE CITY COUNCIL FOR THE CITY OF GATESVILLE, TEXAS that  the plat submitted for the Lakewood Greens Part 2 Subdivision is hereby approved.

10) CONSIDER TERMINATION OF CERTAIN EASEMENTS RELATED TO THE PROPERTY KNOWN AS SHELBY PLAZA

 


REGULAR CITY COUNCIL MEETING
JANUARY 8, 2008
PAGE  3


Code Enforcement Officer Susan Ballow stated Walgreens is located on newly developed Shelby Plaza which is made up of two lots.  The property owners have contacted the City about abandoning some easements.  She said the staff has made sure all the City’s utilities have dedicated easements on the current plat and are willing to release the easements requested with the terminology that it only affects the second lot in Shelby Plaza not the Ward’s property across the highway.  Ballow said to the staff’s knowledge these easements being released do not serve a purpose.  City Manager Mumby stated this is a blanket easement that said utilities could be placed anywhere on this piece of property.  He said this probably had a purpose at some point, but it no longer has a purpose.

Motion by Knox, seconded by Cain, all voting “Aye” to approve Resolution Number 2008-04

RESOLUTION NUMBER 2008-04  - 

A RESOLUTION PARTIALLY RELEASING
A UTILITY EASEMENT

WHEREAS,  there exists an easement  in favor of the City of Gatesville for utilities that partially runs through property owned by WG-Gatesville 07, L.P.; and

WHEREAS,  the property owner desires that the part of this easement that runs through his property be released; and

WHEREAS,  the City of Gatesville has determined that it has no further need for the portion of said easement that runs the said property;

NOW THEREFORE BE IT RESOLVED that the City of Gatesville, Texas hereby releases that portion of said easement running through said property (said property being better described by metes and bounds attached hereto as Exhibit A and fully incorporated herein), and authorizes the Mayor of the City of Gatesville, Texas to sign said partial release.

11) CONSIDER APPROVAL OF STREET LIGHTS IN THE RIVER PLACE WEST SUBDIVISION

City Manager Mumby stated this was the area that was recently annexed and the City agreed to put up street signs and street lights in this area.  He noted this area is covered by Hamilton County Electric.  The cost for 8 decorative lights and three security lights is $5,055.  He noted property owners have been notified and he has received no comments.  He said the light will be placed as close to an intersection as possible where there are either primary or secondary boxes.  He recommended approval of this street lights.

Motion by Cain, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2008-05

RESOLUTION NUMBER 2008-05  -  approve street lights in the River Place West Subdivision.

12) CONSIDER APPROVAL OF MUNICIPAL MAINTENANCE AGREEMENT BETWEEN THE TEXAS DEPARTMENT OF TRANSPORTATION AND THE CITY OF GATESVILLE

City Manager Mumby stated this agreement is updated each year and it spells out what the City does and what Texas Department of Transportation does relative to state highways that go through Gatesville.


REGULAR CITY COUNCIL MEETING
JANUARY 8, 2008
PAGE  4


Motion by Knox, seconded by Inmon, all voting “Aye” to approve Resolution Number 2008-06

RESOLUTION NUMBER 2008-06  -  approve the Municipal Maintenance Agreement between the Texas Department of Transportation and the City of Gatesville.

13) CONSIDER CALLING FOR PROPOSALS FOR THE USE OF HOTEL/MOTEL TAX FUNDS TO BE AWARDED MARCH 11, 2008

City Manager Mumby stated the City calls for proposals each year to award 20% of the Hotel/Motel Tax Revenue.  He noted these proposals must generate tourism.  Mumby said almost $20,000 was available to award which is almost twice the amount awarded last year.  He stated the City increased the Motel Tax rate from 4% to 7% in 2007.

Motion by Inmon, seconded by Knox, all voting “Aye” to approve Resolution Number 2008-07

RESOLUTION NUBMER 2008-07  -  authorize city staff to call for proposals for the use of Hotel/Motel Tax funds to be awarded March 11, 2008.

14) CONSIDER SECOND READING OF ORDINANCE NUMBER 2007-16 AMENDING SEC. 21-28 OF THE CODE OF ORDINANCES CONCERNING TAP OR CONNECTION CHARGES        

City Manager Mumby stated no changes had been made to this ordinance since the first reading.

Motion by Inmon, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2008-08

RESOLUTION NUMBER 2008-08  -  approve second reading of Ordinance Number 2007-16
ORDINANCE N0. 2007-16

AN ORDINANCE AMENDING Sec. 21-28 of THE CODE OF
ORDINANCES CONCERNING TAP OR CONNECTION CHARGES
    
15) CONSIDER SECOND READING OF ORDINANCE NUMBER 2007-17 RELATING TO THE DE-ANNEXATION OF CERTAIN PROPERTY

City Manager Mumby stated there were no changes to this ordinance since the first reading.  He said this was a small piece of land to the west of River Place West that got annexed by mistake.  This cleans up the annexation and brings it to property lines rather than annexing a portion  of people’s property.

Motion by Woodlock, seconded by Wasson, all voting “Aye” to approve resolution Number 2008-09

RESOLUTION NUMBER 2008-09  -  approve second reading of Ordinance Number 2007-17
ORDINANCE N0. 2007-17

AN ORDINANCE RELATING TO THE DE-ANNEXATION OF CERTAIN PROPERTY

 


REGULAR CITY COUNCIL MEETING
JANUARY 8, 2008
PAGE  5


16) CONSIDER SECOND READING OF ORDINANCE NUMBER 2007-18
ABANDONING STREET RIGHT OF  WAY BEING BEN HOGAN DRIVE

City Manager Mumby stated this portion of Ben Hogan Drive was never developed.  The owners of the lots next to this street do not want it developed, so he recommended abandoning this portion of Ben Hogan Drive.

Motion by Cain, seconded by Knox, all voting “Aye” to approve Resolution Number 2008-10

RESOLUTION NUMBER 2008-10  -  approve Ordinance Number 2007-18 on the second reading.
ORDINANCE N0. 2007-18

AN ORDINANCE CLOSING THE STREET KNOWN AS BEN HOGAN DRIVE, AND AUTHORIZING THE CONVEYANCE OF THE CITY’S INTEREST THEREIN
         
17) RECESS REGULAR MEETING AND CALL AN EXECUTIVE SESSION AT 5:58 P.M.

 CLOSED MEETING:

       THIS CLOSED SESSION  IS IN ACCORDANCE WITH GOVERNMENT CODE
       551.074 – PERSONNEL MATTERS – CONSIDER VACANCY IN CITY COUNCIL
       WARD 2, PLACE 4 POSITION 

18)  END CLOSED SESSION AND RECONVENE OPEN MEETING AT 6:10 P.M.

19)  CONSIDER ANY ACTION NECESSARY CONCERNING THE VACANCY IN THE COUNCIL MEMBER WARD  2, PLACE 4  POSITION

Mayor Byrom stated no action was necessary regarding this item.  The Council will leave this position vacant until the next election which will be in May.

20)  CITY MANAGER REPORT

The Fire Departments annual banquet is tonight at 7:00 p.m. and the Council is invited to attend.

The staff is still working on corrective action required as a result of the TCEQ annual inspection.  We should be complete in the next couple of weeks.

We are still waiting on North Fort Hood to change the contract into an automated based contract.  He still thinks the City will be treating North Fort Hood wastewater by October 2008. 

A proposal for financing Phase I of the Water Production Plan should be ready to present by the January 22nd  City Council meeting.  The staff is still waiting on a ruling on whether the bonds will be tax exempt or not.

The proper wet well and manholes have been delivered and installed at the Chicktown lift station.  The project should be complete by the end of February.

The City asked for $2 million from the BRAC grant to build a new laboratory, a new chlorine facility and  to shore up the river bank that was washed out by the flood.


REGULAR CITY COUNCIL MEETING
JANUARY 8, 2008
PAGE  6


The City was offered $630 but we were told we had to come up with the additional $1.4 million.  We have been approved for $350,000 from ORCA and are pursuing an additional $350,000 from National Resources Conservation Service.  He will meet with the BRAC commission on February 21st  and he will have a proposal that will layout what will be done with their money and what will be done with the other funds.  He hopes this will satisfy them.

City crews will be installing the new playground equipment in Raby Park soon.  The new equipment has been delivered.

The splash park grant must be submitted by the end of January.  A public hearing and a resolution will be on the January 22nd agenda.

Christmas in the Park was a tremendous success.  In addition to the city’s displays, seven other organizations also provided displays.  Approximately 1,700 cars visited the display and $2,400 in donations were received.  This will be divided between the seven organizations who had displays.

The staff has began planning for the 4th of July celebration which will include a concert and fireworks display again this year.  The City will also work with the Chamber of Commerce to sponsor Summer in the Park.

The Chamber of Commerce will hold its annual banquet.  He asked the Council to let him know if  they will be able to attend.

21)   ADJOURN  AT  6:25  PM, THIS  8th  DAY OF JANUARY, 2008


ATTEST:        APPROVED:


___________________________     ________________________
Kathy Karasek,       David K. Byrom
City Secretary                          Mayor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

City of Gatesville- The Spur Capital of Texas!