City of Gatesville

Spur Capital of Texas
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Minutes for March 27, 2012

REGULAR CITY COUNCIL MEETING

 

MARCH 27, 2012

 

5:30 P.M.

 

COUNCIL CHAMBER, 110 NORTH 8TH STREET

 

PRESENT:    Mayor Byrom, Council Members Chumley, Woodlock, Viss, Inmon, Shepherd- Cain, and Burrow  

 

OTHERS PRESENT:  City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Secretary Wendy Cole, Larry Kennedy, Rodney Murry, Brenda Kiphen, Shauna Latham, Billy Vaden, Nathan Gohlke, Daren Moore, Todd Pruitt, and Kathy Brady

 

 

AN OPEN  MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS

 

1)  CALL TO ORDER AT  5:35  P.M., THIS  27th  DAY OF  MARCH, 2012

 

2)  PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

 

Mayor David Byrom directed a question to  City Secretary Wendy Cole if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Stat. Ann. Art. 6252-17) Vernon's Supp. 1990.  City Secretary Wendy Cole assured Mayor David Byrom the notice  was posted at the proper place and time.

 

Posted: 

Day:  Friday

Date:  03-23-12

Time:  3:00 p.m.

By:  Wendy Cole

 

3)  APPROVAL OF MINUTES FROM PREVIOUS MEETING

 

Motion by Inmon, seconded by Viss, all voting "Aye" to approve Resolution Number 2012-30

 

RESOLUTION NUMBER 2012-30   -  approve Minutes of  March 13th  Regular City Council Meeting.

 

5)   HEAR VISITORS

 

Visitors present were only concerned with an Agenda item.

 

5)   CONSIDER APPROVAL OF FY 2010-2011 AUDIT

 

 

Todd Pruitt, a partner with Pattillo, Brown, and Hill of Waco presented a summary of the auditor’s report for the 2010-2011 audit.  Mr. Pruitt stated that the financial statements are the responsibility of the City and Pattillo, Brown, and Hill’s responsibility as the City’s auditors is to express an opinion on the City’s financial statements.  Mr. Pruitt thanked the Council for the opportunity to perform the audit this year and also thanked the City staff.  Mr. Pruitt was pleased to announce that Pattillo, Brown, and Hill has expressed an unqualified opinion for the City, which is the highest form of opinion for the City of Gatesville’s financial statements.  Mr. Pruitt presented the audit results to the Council and reported there were no significant deficiencies and it was a very clean audit.

 

Councilmember Burrow asked about the increase in the General Government Spending.

 

City Manager Mumby explained that it had to do with the five million dollars worth of Bonds the City’s staff has done in the enterprise funds and then capitalized it.  City Manager Mumby explained that also the HOME program was in the General Fund.  He stated that the City paid for the homes that were built, for this program and the Department of Housing and Urban Development (HUD) reimbursed the City.

 

Mayor Byrom discussed how a donation to the library was recognized as revenue and how other items are funded and carried over from the previous year.

 

Motion by Inmon, seconded by  Burrow, all voting "Aye" to approve Resolution Number 2012-31

 

RESOLUTION NUMBER 2012-31   -  approve the Fiscal Year 2010-2011 Audit.

REGULAR CITY COUNCIL MEETING

MARCH 27, 2012

PAGE  2

 

 

6)   CONSIDER APPROVAL OF TAX ABATEMENT GUIDELINES

 

City Manager Mumby explained that several years ago the City Council approved a Tax Abatement Guideline.  No one has ever taken advantage of the Tax Abatement and now Heil Trailer International has purchased Kalyn-Siebert and is requesting a Tax Abatement.  Heil Trailer is planning to spend four hundred thousand dollars on adding some facilities and equipment.  The tax abatement on four hundred thousand dollars is approximately twelve thousand dollars the first year and decreased in a five year cycle.

 

The City of Gatesville’s Tax Abatement Guideline must be validated every two years and has never been reapproved so the City is asking the Council to reapprove the Tax Abatement Guideline.  If reapproved these guidelines will be in place for the next two years if a business wishes to take advantage of  it.

 

 Since Heil Trailer International is planning to do four hundred thousand dollars worth of construction they are requesting an abatement supporting that additive investment.  Heil Trailer is also requesting an abatement from Coryell County and they are planning on granting it.  The thought is that these tax abatements will encourage development as well  as employment.

 

Motion by Cain, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-32

 

RESOLUTION NUMBER 2012-32  -  approve Tax Abatement Guidelines.

 

7)   CONSIDER RESOLUTION TO EXCHANGE THE FOXWORTH-GALBRAITH PROPERTY WITH CORYELL COUNTY FOR THE CORYELL COMPLEX  PROPERTY

 

City Manager Mumby stated that Coryell County approved a similar resolution at their meeting yesterday.

 

Mayor Byrom said it may not be a good business decision but that it was the right decision for the City of Gatesville.

 

City Manager Mumby explained that the essential question was can properties of appraised value that are not equal be traded?  The answer that the City has received from several lawyers is that as long as each governing body rules that it is in the best interest of their particular constituency to trade the property then it is completely valid.  There was a discussion regarding the unused football field and T-ball field and restrooms.  City Manager Mumby said the City will have the same agreement with the Riding Club for the Rodeo Arena as the County had.  City Manager Mumby also reported that the Extension Office will be  leased back to the County.

 

Coryell County Precinct 2 Commissioner Daren Moore was present and the Council directed several questions to him and City Manager Mumby regarding:

 

            ----- The transition of scheduling already proposed booking requests

            ----- Management

            -----  Deposits which may still be on file even though the County has not rented out to private 

                     individuals in some time.

            -----  Replacing the Air Conditioning Unit

            -----  Renovating the restrooms

  

RESOLUTION NUMBER 2012 - 33

A RESOLUTION CONCERNING A PROPERTY

TRADE WITH CORYELL COUNTY

 

The City of Gatesville City Council, at a regular scheduled meeting on this day, with

a quorum present,  RESOLVED AS FOLLOWS:

 

WHEREAS, the City of Gatesville currently owns certain real property located in Gatesville, Texas, located at 420 E. Main Street, and

 

 

 

 

REGULAR CITY COUNCIL MEETING

MARCH 27, 2012

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WHEREAS, the real property that is located at 420 E. Main Street, Gatesville, Texas, also known as, All of Lots 1, 4, 5, 6, 7, 8, & 12,Block 11, Part of  Lots 2, 9, & 10, Block 11, and Part of Lots 9 & 11, Block 12, Original Town of Gatesville, and

 

WHEREAS, Coryell County has expressed an interest in trading the property located in Coryell County, Texas, popularly known as the Coryell County Activities Complex (“CCAC” herein), comprising of 20 acres more or less out of the Edward Norton Survey, Abst. No. 782 and the Theodore Merrill Survey, Abst. No. 711, for the City’s property herein referred to as the Farmer’s Market, and

 

WHEREAS, the Coryell County Extension Office is situated on the above described 20 acres, and has road frontage on Complex Circle, a public street, and

 

WHEREAS, pursuant to the Texas Local Government Code 272.001, where local government subdivisions may transfer land for fair market value, Coryell County and the City of Gatesville have obtained fair market value appraisals of the two pieces of property, and

 

WHEREAS, the main building on said CCAC property and many of the initial improvements were made with funding not only from Coryell County, but also from the City of Gatesville, and area citizens, businesses, youth groups, and civic and service clubs and organizations, and

 

WHEREAS, there is currently personal property, including but not limited to furniture, fixtures, attachments, add-ons, and improvements of many kinds that currently exists on the premises, and

 

WHEREAS, Coryell County has expended considerable sums on the CCAC on a year to year basis, with the regular contribution of the City of Gatesville, and

 

WHEREAS, the City of Gatesville has expressed an interest in taking over ownership and possession of the CCAC, to continue the services currently being offered to the residents of this area, and

 

WHEREAS, the City of Gatesville has expressed an interest in continuing to support the Coryell County Youth Fair at the CCAC, and an interest in continuing the relationship that the Gatesville Riding Club currently has with the County on the use of the arena facilities, and

 

WHEREAS, Coryell County believes that it would be best for the long term sustainability of the CCAC for the City of Gatesville to take ownership and possession of the CCAC, and

 

WHEREAS, Coryell County believes that the City of Gatesville will continue to operate the CCAC in a manner that promotes its use for the youth of the area, AgriLife events, the Gatesville Riding Club, and the general public, and

 

WHEREAS, the City of Gatesville will lease to Coryell County the Coryell Extension Office for 99 years at one (1) dollar per year, and

 

WHEREAS, it is in the best interest of Coryell County and the City of Gatesville to exchange the two properties described above.

 

THE CITY OF GATESVILLE CITY COUNCIL HEREBY FINDS THAT:

 

      It is a fair market value transaction to exchange the CCAC for the City of Gatesville’s property located at 420 E. Main Street.

 

 

 

 

 

 

 

 

 

REGULAR CITY COUNCIL MEETING

MARCH 27, 2012

PAGE  4

 

IT IS HEREBY RESOLVED THAT:

 

      THE CITY OF GATESVILLE CITY COUNCIL HEREBY:

 

      Authorizes the City Manager to enter into any and all deeds or agreements necessary to transfer the property located at 420 E. Main Street to Coryell County, define future rights of use of the CCAC by the County, to obtain a survey to survey out the Coryell County Extension Building, to transfer, disconnect, and connect utilities as necessary, and to transfer the lease between the County and the Gatesville Riding Club to the City of Gatesville, and

 

      Authorizes the City Manager to negotiate any ancillary matters that might develop and bring any other matters back to the City Council for disposition as is legally necessary.

 

APPROVED BY THE CITY OF GATESVILLE CITY COUNCIL THIS 27th DAY OF MARCH

2012.

 

                             

 

Motion by Inmon, seconded by Cain, all voting “Aye” to approve Resolution Number 2012-33

 

RESOLUTION NUMBE R2012-33  -  approve resolution to exchange the Foxworth – Galbraith Property with Coryell County for the Coryell Complex Property; and authorize the Mayor to sign it.

 

8)   CONSIDER A LONG TERM LEASE OF THE EXTENSION OFFICE TO CORYELL COUNTY

 

City Manager Mumby asked for the City Council’s approval to authorize him to negotiate and sign the lease for the extension office which grants Coryell County a ninety-nine year lease for one dollar per year.  County Attorney Brandon Belt and City Attorney Sandy Gately are working out the lease so if the Council agrees to this the City will get this lease satisfied fairly quickly.

 

Councilmember Chumley asked about the timeline on this process.

 

City Manager Mumby said there is no set timeline but hopefully in one month.  The City plans to do a title search to make sure there are no liens on these properties that the City or County were not aware of.

 

City Manager Mumby also believes both properties should have a survey done which would be in the best interest of the City and the County.  Also discussed were the different options on how to pay for all of these costs.  The Extension Office as well as the Riding Club would carry their own liability insurance.

 

Motion by Viss, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-34

 

RESOLUTION NUMBER 2012-34  - approve long term lease of the Extension Office to Coryell County; and authorizes the City Manager to negotiate and sign the lease.

 

9)    CITY MANAGER’S REPORT

 

----  Reported on the Inflow and Infiltration (I and I) problems concerning North Fort Hood after the

       huge rain.  The City has told Fort Hood numerous times of these problems and suggests the I and I

       gets fixed or amend the City’s contract to borrow two more million dollars to expand the collection

       system and expand the capability of the pumps.

 

----  Anticipates putting the four new water tanks out for bid in June.  All of this has to be approved by

       TCEQ and they have a two month timeline.  Construction should begin in July or August.

 

 

 

REGULAR CITY COUNCIL MEETING

MARCH 27, 2012

PAGE  5

 

 

----  There are six applicants in the HOME Program that are currently being rated by Langford and

        Associates and they now doing title searches.  The City should have enough funding for all six

        houses.

 

----  The City expects to hear the decision on the Rotunda asbestos Brownfield Grant from EPA  in June.

 

----  Concrete for the T-hangars should be poured on Thursday morning.

 

----  The new building for the City’s extra supplies has been completed and the supplies are now being

        moved into it.  The old warehouse will now be torn down.

 

-----  Still waiting on the estimate for the asbestos removal and demolition for the dilapidated buildings

         on the 700 Block of Main street.  It will probably take a few more weeks.

 

-----  Still in the process of expanding the terminal building at the Airport.

 

-----  Discussed that none of the hangars at the airport are being used for storage.  Also will probably

         propose raising the hangar rent in a few months.

 

-----  Recycle program with Fort Hood will be meeting here in Gatesville in April.  The City will shortly

         be building its own recycle shelters and then let Waste Management pick up their bin.  We would

         the carry the City’s recycle items to Fort Hood and no longer be charged for the bins from Waste

         Management.

 

-----  Talked to the architect regarding the library expansion project and he is requesting the soil samples

         that were from the original library project.  He has also given the City a preliminary design.

 

-----  City wide cleanup will probably be in May.

 

-----  Reminded the Council that concerns regarding street light outages can be called in to City Hall and

        we will fax to Electric Company.  The Police Department faxed a list out just a day ago.

 

-----  Reported that all departments are working on controlling the overtime.

 

10)  POLICE DEPARTMENT REPORT

 

Police Chief Nathan Gohlke presented the Police Department Report.  Eleven animals were adopted out in February and has been very successful already this month.  Also discussed was how many animals an individual can have before a Kennel’s license is needed.  Police Chief Gohlke reported there is no limit and no ordinance regarding this.  Police Chief Gohlke reported the Police Department was short handed and that reserves and some overtime had to be utilized.  Two employees of the Police Department took the  code enforcement test and in the future will be assisting with this department.

 

11)  FIRE DEPARTMENT REPORT

 

Fire Chief Billy Vaden presented the Fire Department Report.  He said 160 feet of the new communications tower is standing up today and will be built to the height of 460 feet.  It will take a few more days to be completed.  FEMA papers may have been signed today by the judge so we don’t know the results yet.

 

12)  CODE ENFORCEMENT AND BUILDING PERMIT REPORT

 

Zoning Official Shauna Latham presented the Code Enforcement and Building Permit Report  There was a discussion regarding single wide and double wide mobile home’s rules and regulations.  Procedures dealing with hazardous structures were discussed..

 

13)  UTILITY DEPARTMENT REPORT

 

Rodney Murry presented the Utility Report regarding water leaks, sewer leaks, taps and laying new water and sewer lines.  Also reported that they had  been working on the new building at the City Shop.

 

 

REGULAR CITY COUNCIL MEETING

MARCH 27, 2012

PAGE  6

 

 

14)  FINANCE DEPARTMENT REPORT

 

Finance Director Brenda Kiphen presented the Finance Department Report and there were no questions or comments.

 

15)   ADJOURN AT  6:50  P.M., THIS  27th  DAY OF MARCH, 2012

 

 

ATTTEST:                                                                                           APPROVED:

 

 

 

_________________________                                                          __________________________

Wendy Cole                                                                                         David K. Byrom

City Secretary                                                                                      Mayor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City of Gatesville- The Spur Capital of Texas!