City of Gatesville

Spur Capital of Texas
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Minutes for August 25, 2009

REGULAR CITY COUNCIL MEETING

CITY OF GATESVILLE

AUGUST 25, 2009

COUNCIL CHAMBERS, 110 NORTH 8TH STREET

5:30 P. M.

PRESENT:  Mayor Byrom, Council Members Woodlock, Wasson, Chumley,  Inmon, Knox and  Cain (at 5:48 p.m.)

OTHERS PRESENT: City Manager Roger Mumby, City Secretary Kathy Karasek, City Attorney Sandy Gately,  Assistant City Manager Luis Lobo, Shauna Adams, Nathan Gohlke, Billy Vaden, Fred Weaver, Larry Kennedy, William Coalston, Sammy Cockrell, Faye Nichols, Rodney Murry, Susie Gunnels, Berry Mansell, Jeanne Griffith, Katie Martin, Shanna Moody, Wes Daniels and Randy Hitt

AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:

1)     CALL TO ORDER 5:35 P.M., THIS 25th  DAY OF AUGUST, 2009

2)     PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

Mayor Byrom directed a question to City Manager Mumby if the notice of the Meeting was posted at the proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Civ. Stat. Ann., Art 6252-17) Vernon’s Supp. 1990.  City Manager Mumby assured Mayor Byrom that the notice was posted at the proper place.

Posted:   
Day:    Friday
Date:    08-21-09
Time:    3:00 p.m.
By:  Roger L. Mumby

3)    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

Motion by Wasson, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-86

RESOLUTION NUMBER 2009-86   -  approve minutes of the August 11th , 2009 Regular City Council Meeting.

4)   HEAR VISITORS  

Mayor Byrom recognized Shanna Moody for her service to the City of Gatesville as Fitness Center Director and wished her luck as she leaves the City of Gatesville and begins work at Tarleton State University.

Mayor Byrom also presented plaques to Jeanne Griffith, Wes Daniels and Randy Hitt for their service on the Planning and Zoning  Commission.  He thanked them for volunteering their time for the citizens of Gatesville.

5)   CONSIDER PROPOSING A TAX RATE, SETTING A DATE TO VOTE ON THE PROPOSED TAX RATE AND SCHEDULING TWO  PUBLIC HEARINGS, IF NECESSARY     
    
City Manager Mumby stated the staff was proposing the City maintains it current tax of $.34 per $100 valuation. 


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He noted this was below the effective tax rate of $.348789/$100 and the rollback rate of $.380597/$100, so no public hearings are required and no statement is required on the budget.  Mr. Mumby said a public hearing on the budget could be held at the next City Council Meeting.  He noted the budget could be approved at the next meeting as well as the tax rate.

Motion by Chumley, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-87

RESOLUTION NUMBER 2009-87 -  propose a tax rate of $.34/$100 valuation and set September 8, 2009 at 5:30 p.m. as the date to vote on the tax rate.
 
6)   CONSIDER SETTING A DATE FOR A PUBLIC HEARING ON THE 2009-2010 FY BUDGET

Motion by Wasson, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-88

RESOLUTION NUMBER 2009-88 -   set September 8, 2009 at 5:30 p.m. as the date for the public hearing on the 2009/2010 FY Budget.

7)   CONSIDER APPROVAL OF PAY REQUEST #2 FROM TTG UTILITIES LP FOR THE FORT GATES LIFT STATION PROJECT

City Manager Mumby stated TTG Utilities is installing a sewer line from the Leon River Sewer Plant to Shady Lane near Lovers Lane, installing an intermediate lift station on Highway 36 and increasing the capacity of the lift station at Fort Gates.  He noted this pay request was to pay for the installation of the sewer line.  He recommended approval of this pay request.

Motion by Inmon, seconded by Wasson, all voting “Aye” to approve resolution Number 2009-89

RESOLUTION NUMBER 2009-89 -   approve Pay Request #2 from TTG Utilities LP for the Fort Gates Lift Station Project in the amount of $43,871.00.

8)   CONSIDER APPROVAL OF PAY REQUEST #2 FROM J & L CONSTRUCTION FOR THE LEON RIVER SLOPE PROTECTION  PROJECT

City Manager Mumby stated this was Pay Request #2 from J. L. Construction for the Slope Protection Project.  He recommended approval of the pay request.

Motion by Chumley, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-90

RESOLUTION NUMBER 2009-90 -  approve Pay Request #2 from J.L. Construction for the Leon River Slope Protection Project in the amount of $87,563.60.

9)   CONSIDER APPROVAL OF PAY REQUEST #4 FROM J & L CONSTRUCTION FOR THE LEON RIVER WASTEWATER TREATMENT PLANT  CONTROL BUILDING

City Manager Mumby stated J.L. Construction is the contractor for two different projects at the Leon Wastewater Treatment Plant.  Council Member Cain arrived at the meeting.  Mr. Mumby noted this pay request was for the Control Building Project.  He recommended approval of this pay request.

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Motion by Woodlock, seconded by Inmon, all voting “Aye” to approve Resolution Number 2009-91

RESOLUTION NUMBER 2009-91 -  approve Pay Request #4 from J.L Construction for the Leon River Wastewater Treatment Plant Control Building in the amount of $76,681.52.

10)  CONSIDER SELECTING THE ADMINISTRATIVE AGENT AND THE ENGINEERING DESIGN FIRM FOR THE CDBG OVERHEAD STORAGE REHABILITATION PROJECT

City Manager Mumby stated Community Development Block Grant requires the City to competitively bid both the administrative services and engineer firm.  He noted only one proposal from Langford Community Management Services was received for the administrative agent mission.  Mr. Mumby said five proposals were received for the engineer design firm mission and he scored them.  The scores were included in the memo.  He recommended awarding the administrative agent mission to Langford Community Management Services and award the engineer design mission to Walker Partners.

Motion by Cain, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-92

RESOLUTION NUMBER 2009-92  -  award the administrative agent mission for the CDBG Water Tower Rehabilitation Project to Langford Community Management Services and award the engineer design firm mission to Walker Partners.

11)  CITY MANAGER’S REPORT  

North Fort Hood Wastewater Treatment contracts are progressing nicely.  Keystone Construction was awarded the bid to expand the Leon Plant and they have been issued a Notice to Proceed for September 1, 2009.

Received the second tire recycle van and it has been filled and returned.  Approximately 1800 tires were collected.

The final inspection for the SCADA System will be done Friday with Trac-N-Trol.  Dolan Drilling has begun work on the second water line crossing of the Leon River and they are already ahead of schedule.  We are still waiting on TCEQ to approve the change in design for the filter renovations/additions.

The Slope Protection Progress is progressing well and is also ahead of schedule.  The lab building is over 50% complete.

The funds for the HOME Grant were de-obligated and an application for next years grant funding has been submitted.

The Hughes Unit community service squad should be back next week to help with the ramp for the Hike and Bike Trail.

The last Summer in the Park was held on August 15th with approximately 200 people in attendance .  We have asked the Chamber of Commerce to do an evaluation and decide if they want to continue Summer in the Park next year.

12)  POLICE DEPARTMENT REPORT

Police Chief Nathan Gohlke presented the July 2009 Police Department Report.

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13)  FIRE DEPARTMENT REPORT

Fire Chief Billy Vaden presented the monthly Fire Department Report.

14)  UTILITY DEPARTMENT REPORT

William Coalston presented the July 2009 Utility Department Report.

15)  FINANCE DEPARTMENT REPORT

Assistant City Manager Lobo presented the July 2009 Finance Department Report.

16)   ADJOURN AT 6:25  P.M., THIS  25th   DAY OF AUGUST, 2009


ATTEST:                                   APPROVED:

_______________________                                 ____________________
Kathy Karasek                                 David K. Byrom
City Secretary                                 Mayor























































City of Gatesville- The Spur Capital of Texas!