City of Gatesville

Spur Capital of Texas
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Minutes from May 12, 2009

REGULAR CITY COUNCIL MEETING

CITY OF GATESVILLE

MAY 12, 2009

COUNCIL CHAMBERS, 110 NORTH 8TH STREET

5:30 P. M.

PRESENT:  Mayor Pro-Tem Knox, Council Members Wasson, Cain, Inmon, Woodlock, and Chumley

ABSENT:  Mayor Byrom

OTHERS PRESENT: City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Secretary Kathy Karasek, City Attorney Sandy Gately, Dewey Jones, Larry Kennedy, Brenda Kiphen, Faye Nichols, Joyce Woodlock, William Coalston, Sammy Cockrell, Shanna Moody, Fred Weaver, Berry Mansell, Rodney Murry, Nathan Gohlke, Barbara Burrow and Billy Vaden

AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:

1)     CALL TO ORDER AT 5:35 P.M., THIS 12th DAY OF MAY, 2009

2)     PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

Mayor Pro-Tem Knox directed a question to City Secretary Kathy Karasek if the notice of the Meeting was posted at the proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Civ. Stat. Ann., Art 6252-17) Vernon’s Supp. 1990.  City Secretary Kathy Karasek assured Mayor Pro-Tem Knox that the notice was posted at the proper place.

Posted:   
Day:    Friday
Date:    05-08-09
Time:    2:00 p.m.
By:  Kathy Karasek

3)    APPROVAL OF MINUTES FROM PREVIOUS MEETING

Motion by Woodlock, seconded by Inmon, all voting “Aye” to approve Resolution Number 2009-48

RESOLUTION NUMBER 2009-48   -  approve minutes of the April 28th , 2009 Regular City Council Meeting.

4)   Recognize Employee of the Month

Mayor Pro-Tem Knox recognized Dewey Jones as April 2009 Employee of the Month for his superior service to the City of Gatesville.

5)   HEAR VISITORS  

Visitors present were only concerned with an Agenda item.
 
6)   CONSIDER ALL THINGS NECESSARY IN REGARD TO THE MAY 9, 2009 ELECTION:
           
A.    Canvass Votes
B.    Declare election results
C.    Swear in newly elected Council Members
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MAY 12, 2009
PAGE  2


D.    Issue Certificates of Election

City Secretary Karasek announced the following election results:

    Council Member Ward 1, Place 1
       Jimmy Knox – 81 votes
   
            Council Member Ward 1, Place 3
            Barbara Burrow – 36 votes
    Tim Woodlock – 48 votes

    Council Member Ward 2, Place 5
    Peter Wasson – 75 votes

City Secretary Karasek passed around the return sheet for the Council to review.

Motion by Chumley, seconded by Cain, all voting “Aye” to approve Resolution Number 2009-49

RESOLUTION NUMBER 2009-49  -  declare Jimmy Knox the winner in Ward 1, Place 1, Tim Woodlock the winner in Ward 1, Place 3 and Peter Wasson the winner in Ward 2, Place 5.

City Secretary Karasek administered the Oath of Office to Jimmy Knox, Tm Woodlock and Peter Wasson.  Certificates of Election were issued to each of the newly elected Council Members.

7)   CONSIDER APPOINTING A MAYOR PRO-TEM

Council Member Woodlock made a motion to appoint Jimmy Knox as Mayor Pro-Tem.  Council Member Inmon nominated Sandra Cain.  City Manager Mumby stated a motion was already made and must be handled first.  Council Member Chumley seconded the motion, all voting “Aye” to approve Resolution Number 2009-50

RESOLUTION NUMBER 2009-50  -  appoint Jimmy Knox as Mayor Pro-Tem.

8)    CONSIDER APPROVAL OF INTERLOCAL GOVERNMENT AGREEMENT WITH CORYELL COUNTY REGARDING THE REGULATION  OF SUBDIVISIONS IN THE EXTRATERRITORIAL JURISDICTION

City Manager Mumby stated Coryell County recently approved a subdivision ordinance.  He said this interlocal agreement authorizes the City of Gatesville to enforce its subdivision ordinance in the extraterritorial jurisdiction.

Motion by Woodlock, seconded by Inmon, all voting “Aye” to approve Resolution Number 2009-51

RESOLUTION NUMBER 2009-51  -  approve the Interlocal Government Agreement with Coryell County regarding the regulation of subdivisions in the Extraterritorial Jurisdiction.

9)   CONSIDER THIRD AND FINAL READING OF ORDINANCE NUMBER 2009-02 AMENDING SECTION 11 OF THE ZONING ORDINANCE  

City Manager Mumby stated no changes have been made to this ordinance since the previous reading.

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MAY 12, 2009
PAGE  3


Motion by Wasson, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2009-52 

RESOLUTION NUMBER 2009-52  -  approve Ordinance Number 2009-02 on the third and final reading.

10)  CONSIDER APPROVAL OF PAY REQUEST #7 AND PAY REQUEST #8 FROM CSS INC. FOR THE FORT HOOD LIFT STATION PROJECT                

City Manager Mumby stated this work had been complete for some time, but CSS, Inc. just recently submitted these pay requests.  He noted Pay Request #8 was for the retainage.

Motion by Cain, seconded by Chumley, all voting “Aye” to approve Resolution Number 2009-53

RESOLUTION NUMBER 2009-53  - approve Pay Request #7 in the amount of $39,248.30 and Pay Request #8 in the amount of $50,630.35 to CSS Inc.

11)  CONSIDER APPROVAL OF PAY REQUEST #7 FROM TRAC-N-TROL FOR THE SCADA SYSTEM PROJECT

City Manager Mumby stated this project is close to being completed and expects completion in June.

Motion by Cain, seconded by Chumley, all voting “Aye” to approve Resolution Number 2009-54

RESOLUTION NUMBER 2009-54 -  approve Pay Request #7 from Trac-N-Trol in the amount of $58,253.34

12)  CONSIDER APPROVAL TO FILE A GRANT PROPOSAL TO THE GOVERNOR’S OFFICE, CRIMINAL JUSTICE DIVISION FOR THE  AMERICAN RECOVERY AND REINVESTMENT ACT, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE PROGRAM AND DESIGNATE ROGER MUMBY, CITY MANAGER AS THE AUTHORIZED OFFICER REPRESENTING THE CITY OF GATESVILLE

Police Chief Nathan Gohlke stated this was an equipment grant in the amount of $66,000 that the City and Coryell County are splitting.  He noted the City’s share would be $33,000 and would be used for new equipment for the Police Department.  He requested the Council’s approval to continue with the application to apply for these grant funds.

Motion by Woodlock, seconded by Cain, all voting “Aye” to approve Resolution Number 2009-55

RESOLUTION NUMBER 2009-55  - 

WHEREAS,  The City of Gatesville finds in the best interest of the citizens of Gatesville Coryell County, and the central Texas Council of Government region that the Governor’s Office, Criminal Justice, Edward Byrne Memorial Justice Assistance program be operated for the 2009 and

WHEREAS,  City of Gatesville agrees that in the event of loss or misuse  of the Criminal Justice Division funds, City of Gatesville assures that the funds will be returned to the Criminal Justice Division in full.

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MAY 12, 2009
PAGE  4


WHEREAS,  the city of Gatesville designates Roger Mumby, City Manager as the grantee’s authorized official.  The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency.

NOW THEREFORE, BE IT RESOLVED that the City of Gatesville approves submission of the grant application for the Edward Byrne Memorial Justice Assistance program to the office of the Governor, Criminal Justice Division.

13)  CITY MANAGER’S REPORT

A notice to proceed on May 26, 2009 was given for TTG Utilities to begin construction of Phase 2 of  the North Fort Hood Project.

The project to add a second water line crossing of the Leon River should be ready to go out to bids in a couple of weeks.  Received comments back from TCEQ on the filter renovation/additions at the Water Plant.  There were very few changes so this project should be ready to bid in a month or so.  The lab building at the Leon Wastewater Treatment Plant is now under construction.  The river bank stabilization project is out to bid and will be awarded at the June 9th City Council Meeting.  These will be paid by funds from three grants.

Three of the houses for the HOME Grant are cleared and should begin soon.

The Splash Park is essentially complete and the Council is invited to a ribbon cutting ceremony on May 21st at 3:30 p.m.  More plants have been stolen from the xeriscape garden.  He plans to put a security camera on the garden, too.  Cameras will be placed at the Splash Park, swimming pool, and the skate park.

The “Notice to Proceed” has been received from Texas Parks and Wildlife for the hiking/biking trail.

The swimming pool was ready for lifeguard training and will be ready to open for the summer on June 6th .

The free chlorine treatment was completed on May 4th .

Spring Clean-Up was held on May 2nd and we only filled three 40 cubic yard containers.  This is less than in the past due to the 40 yard dumpster at the City Shop.

City Hall will be closed on May 25th for Memorial Day.

Council Member Cain informed the Council she attended the executive committee  meeting at CTCOG and she received alot of good information about the JAG Stimulus grant.

14)   ADJOURN AT 6:00 P.M., THIS  12th  DAY OF MAY,  2009


ATTEST:                                   APPROVED:

_______________________                                 ____________________
Kathy Karasek                                 David K. Byrom
City Secretary                                 Mayor





SPECIAL CITY COUNCIL MEETING

GOAL SETTING SESSION

CITY OF GATESVILLE

MAY 12, 2009

COUNCIL CHAMBERS, 110 N. 8th STREET

6:00 P.M.


PRESENT:    Mayor pro-Tem Knox, Council Members Wasson, Cain, Inmon, Woodlock and Chumley

ABSENT:   Mayor Byrom

OTHERS PRESENT:  City Manager Roger Mumby, Assistant City Manager Luis lobo, City Secretary Karasek, City Attorney Sandy Gately, Dewy Jones, Brenda Kiphen, Faye Nichols, Joyce Woodlock, William Coalston, Sammy Cockrell, Shanna Moody, Fred Weaver, Berry Mansell, Nathan Gohlke, Barbara Burrow and Billy Vaden

AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:

1)   CALL TO ORDER AT 6:00 P.M., THIS 12th DAY OF MAY, 2009

2)   PROOF OF NOTICE AND POSTING COUNCIL MEETING AGENDA

Mayor Pro-Tem directed a question to City Secretary Kathy Karasek if the notice of the Meeting was posted at the proper place and time pursuant to the Texas Opening meeting Act 9Tex. Rev. Civ. Stat. Ann., Art 6252-17) Vernon’s Supp. 1990.  City Secretary Kathy Karasek assured Mayor Pro-Tem Knox that the notice was posted at the proper place.

Posted:   
Day:    Friday
Date:    05-08-09
Time:    2:00 p.m.
By:  Kathy Karasek

3)    DISCUSS GOALS FOR THE 2009-2010 BUDGET

City Manager Mumby stated this session was start of the 2009-2010 Budget process.

He presented a slide show to the Council concerning the budget.  Mumby started by showing the status of 2008-2009 budget as of March 31, 2009 which was half way point in the fiscal budget.  He noted the current budget was at 56% budgeted revenues and 54% of budgeted expenditures in the General Fund.  He noted the City was a little low on sale tax as a result of the economy.  The Enterprise Fund is at 48% of budgeted revenues and 55% of budgeted expenditures.  He said the department heads were doing a great job at executing the budget and we will not have a problem of overspending at the end of the year.

City Manager Mumby presented a list of budgeted purchases that have been completed and a list of budgeted purchases to be made for the 2008-2009 Budget.  The Council was also presented a copy of the 2009-2010 Budget Calendar.  He noted department heads were present and would be involved in the entire budget process.




SPECIAL CITY COUNCIL MEETING
MAY 12, 2009
PAGE  2


City Manager Mumby presented a list of guidance to department heads which included funding routine operations, proposing capital purchases with justifications and planning no increase in property taxes or fees.  He noted pay raises will be budgeted by Finance based upon performance appraisals.

Department heads should fund routine vehicle and facility upgrades, fund the street upgrade program, fund construction of a firing range, fund the North Fort Hood Wastewater project, fund Leon River Wastewater Plant upgrades, fund Water Plant upgrades, fund Hike/Bike Trail construction and fund construction of animal control facility.    Mumby stated the department heads should plan to defend their requests and spending will be prioritized so a balanced budget can be submitted.

City Manager Mumby asked if he was on track or if there was something the Council would like to change.  Mayor Pro-Tem Knox stated he thought everything was going well.

City Manager Mumby also presented a copy of department want lists which were submitted by the department heads.  He noted these will be funded only if funds are available so the department heads should prioritized their requests since not everything will be approved.

City Manager Mumby asked if the Council had any questions for him or the department heads or if they had input on things that were not included in this proposal.

Council Member Woodlock asked if water line replacement was included.  City Manager Mumby stated that was why the 6” and 8” pipe was included in the list.  He noted the City already has pipe on hand to replace the line on Leon Street  and work will begin soon.

Council Member Chumley asked if the new budget would be based on the lower tax revenues the City is receiving.  City Manager Mumby stated he will be able to answer that question better when they get into the revenue projection portion of the budget process.

4)   ADJOURN AT 6:20 P.M., THIS 12th DAY OF MAY, 2009


ATTEST:                                   APPROVED:

_______________________                                 ____________________
Kathy Karasek                                 David K. Byrom
City Secretary                                 Mayor
























































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