City of Gatesville

Spur Capital of Texas
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Minutes for January 22, 2013

 

REGULAR CITY COUNCIL MEETING

 

JANUARY 22, 2013

 

5:30 P.M.

 

COUNCIL CHAMBER, 110 NORTH 8TH STREET

 

PRESENT:       Mayor Byrom, Council Members, Chumley, Woodlock, Viss, Inmon, and Burrow

                 

REGRETS:    Councilmember Sandra Shepherd-Cain and City Attorney Sandy Gately

 

OTHERS PRESENT:  City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Secretary Wendy Cole, Larry Kennedy, Brenda Kiphen, Liz Reinhardt, Fred Weaver, Nathan Gohlke, Billy Vaden, Jed Sulak

 

AN OPEN  MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS

 

1)  CALL TO ORDER AT  5:30  P.M., THIS  22nd  DAY OF  JANUARY, 2013

 

2)  PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

 

Mayor Byrom directed a question to  City Secretary Wendy Cole  if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Stat. Ann. Art. 6252-17) Vernon's Supp. 1990.  City Secretary Wendy Cole  assured Mayor Byrom  the notice  was posted at the proper place and time.

 

Posted: 

Day:  Friday

Date:  01-18-13

Time:  3:00 p.m.

By:   Wendy Cole

 

3)  APPROVAL OF MINUTES FROM PREVIOUS MEETING

 

Motion by Viss, seconded by Woodlock, all voting "Aye" to approve Resolution Number 2013-06

 

RESOLUTION NUMBER 2013-06     -  approve Minutes January 8, 2013 Regular City Council Meeting.

 

4)     HEAR VISITORS    

 

Visitors present were only concerned with an Agenda item.

 

5)    CONSIDER APPROVAL OF PAY REQUEST #5 FROM NATGUN FOR THE WATER TANK IMPROVEMENT  PROJECT   

                          

City Manager Roger Mumby stated that the water tanks at South Mountain and Booster Pump #1 are essentially complete.  The walk through at Booster Pump #1 was last week and the walk through at South Mountain will be this Friday.  Still to be completed at both sites are the tie-ins, the landscaping, and the fences.  The two tanks at the Water Plant are progressing on schedule and the whole project should be completed on time.  Walker Partners has reviewed and approved this Pay Request Number 5 from Natgun and recommends the payment in the amount of $333,015.19.

 

Motion by Inmon, seconded by Burrow, all voting “Aye” to approve Resolution Number 2013-07

 

RESOLUTION NUMBER 2013-07   -      approve Pay Request #5 from Natgun for the Water Storage Tank Improvement Project in the amount of $333,015.19.

 

 

 

 

 

REGULAR CITY COUNCIL MEETING

JANUARY 22, 2013

PAGE  2

 

 

6)    RECESS REGULAR MEETING AND CALL A --------------------------------------------

 

PUBLIC HEARING

                         HEAR COMMENTS CONCERNING A REPLAT REQUEST OF PROPERTY

                         OWNED BY MATUS CONSTRUCTION GROUP LLC, LOCATED AT CANYON

                         CROSSING SUBDIVISION IN ORDER  FOR  THE REMAINING LOTS TO

                         ACCEPT DUPLEX HOUSING UNITS.

 

Zoning Official Liz Reinhardt discussed the public hearing concerning a replat request to make the remaining lots at Canyon Crossing Subdivision suitable for duplex housing units and to revise the construction plans to accommodate these lots.  Ms. Reinhardt explained that water and sewer lines would need to be reconstructed as well as relocate a fire hydrant.  This request has already been presented to the planning and Zoning Commission and it was unanimously approved.

 

City Manager Mumby provided a power point presentation and stated that the City Engineers reviewed the replat and they agreed that all the requests are in accordance with the City’s subdivision ordinance.  Mr. Mumby said that these Canyon Crossing duplexes have been a positive addition to the subdivision.

 

Jed Sulak, a representative for this project was present to answer any questions the councilmembers might have.  Mr. Sulak stated that this was the final phase of the project.  Also discussed were the deed restrictions and that the cost to relocate the water and sewer lines were already included in the project’s total cost.

 

7)    END PUBLIC HEARING AND RECONVENE REGULAR MEETING

 

8)    CONSIDER APPROVAL OF REPLAT FOR MATUS CONSTRUCTION GROUP, LLC  FOR CANYON CROSSING SUBDIVISION

      

Following the Public Hearing for the replat request for the Canyon Crossing Subdivision, Mayor Byrom asked for a motion to consider approval of this request.

 

Motion by Chumley, seconded by Burrow, all voting “Aye” to approve Resolution Number 2013-08

 

RESOLUTION NUMBER 2013-08  -  approve the replat request for Matus Construction Group, LLC for Canyon Crossing Subdivision.

 

9)    CONSIDER RECYCLE STRATEGY

 

City Manager Mumby stated that Waste Management (WM) has finally given the City a cost estimate for single stream recycling which would include one solid waste pick-up per week using a 90 gallon blue container, and one single stream recycle pick-up every other week using a 90 gallon green container.  Mr. Mumby explained that this estimate is not a formal proposal because they have yet to get their president to sign off on it.    Essentially this proposal would increase the customer’s water bills five dollars per month plus tax.  In this proposal the City would get no credit for the commodities they would recycle.  Waste Management would take the recycle items to sell and presumably get some revenue for that but Waste Management has never said that any savings would be passed to the City.  Gatesville has a low cost contract that has been in place since 1986 and the City staff feels that Waste Management is using this recycle offer to get out of our current contract because this is a good deal for our citizens but not Waste Management. 

 

There were questions and the following points were discussed:

 

---  The termination date on the current Waste Management contract.

 

---  What other cities do with their recycling.

 

---  Carrying the City’s recycling to a recycle center and receiving funds back.

 

---  Decline of the cost of mixed paper.

 

---  The fact that the City would make no revenue with this contract with Waste Management even

       though the City would help them extend the life of their landfill.

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JANUARY 22, 2013

PAGE  3

 

 

After a lengthy discussion Mr. Mumby suggested that the City look for other ways to increase recycling and continue the current solid waste contract with Waste Management.  Mr. Mumby said he would inform the Council when the City receives the official proposal from Waste Management.

 

Motion by Inmon, seconded by Chumley, all voting “Aye” to approve Resolution Number 2013-09

 

RESOLUTION NUMBER 2013-09  -  approve pursuing other options to increase recycling in Gatesville while maintaining the current solid waste contract with Waste Management.

 

10)   CONSIDER A TAX ABATEMENT REQUEST FROM  HEIL TRAILER INTERNATIONAL COMPANY

     

City Manager Mumby discussed the Tax Abatement request from Heil Trailer Company.  The request is for new personal property in the amount of $232,526.77.  Heil Trailer’s request meets the criteria in the City’s Tax Abatement Guidelines in Category A.  Mr. Mumby discussed the recommended abatement schedule and stated that the total tax abated over seven years would be $3004.24.  Heil Trailer has met all the requirements needed to be allowed this abatement and it is recommended to grant this tax abatement to Heil Trailer.

 

Motion by Chumley, seconded by Viss, all voting “Aye” to approve Resolution Number 2013-10

 

RESOLUTION NUMBER 2013-10  -  approve the Tax Abatement request to Heil Trailer International Company.

 

11)   RECESS REGULAR MEETING AND CALL A ------------------------------------------------

 

PUBLIC HEARING

 

HEAR COMMENTS CONCERNING THE DROUGHT CONTINGENCY PLAN FOR 2013

 

Assistant City Manager Luis Lobo discussed the proposed Drought Contingency Plan for 2013 for the City of Gatesville.  A power point program was presented as he explained that the drought plan from 2003 needed to be updated.   This plan must meet the specifications of the Texas Commission of Environmental Quality. (TCEQ)

 

Assistant City Manager Mr. Lobo discussed the six stage levels and the response and action that would need to happen at each level.  He stated that if the Council approved this plan that it would then be sent to TCEQ and the Brazos River Authority for review.  This drought contingency plans requires an update to Ordinance Number 2003-02.  This ordinance also gives the City Manager the authority to make decisions concerning any variances to this plan but would always inform the Council of any actions to be taken.  Tickets could be issued if a citizen would violate any drought stage that the City has in effect.

 

12 )   END PUBLIC HEARING AND RECONVENE REGULAR MEETING

 

13)    CONSIDER FIRST READING OF ORDINANCE NUMBER 2013-01 REPEALING ORDINANCE NUMBER 2003-02 AND ADOPTING A  DROUGHT CONTINGENCY PLAN 2013 FOR THE CITY OF GATESVILLE 

 

City Manager Mumby explained that the Drought Contingency Plan for 2013 must be done by ordinance and if the Council approves it this would be the first reading of Ordinance Number 2013-01.

 

Motion by Woodlock, seconded by Burrow, all voting “Aye” to approve Resolution Number 2013-11

 

RESOLUTION NUMBER 2013-11  - approve first reading of ordinance Number 2013-01 repealing Ordinance Number 2003-02 and adopting a Drought Contingency Plan 2013 for the City of Gatesville.

 

14)   FIRE DEPARTMENT REPORT

 

Fire Chief Billy Vaden presented  the Fire Department Report.  He said that there have been many house fires in January, but only one in the City limits.  There have been no lives lost only property loss. 

 

 

REGULAR CITY COUNCIL MEETING

JANUARY 22, 2013

PAGE  4

 

 

He stated that the Fire department has one more person that can respond to daytime fire calls.  Vaden said eight people are needed per response to a fire call and that other volunteer fire departments will help them if needed.

 

15)    CODE ENFORCEMENT AND BUILDING PERMIT REPORT

 

Zoning Official Liz Reinhardt presented the Code Enforcement and Building Permit Report which was included in the Council book.  There was a short discussion concerning all the construction happening in Gatesville.

 

16)    POLICE DEPARTMENT REPORT

 

Police Chief Nathan Gohlke presented the Police Department Report which was included in the Council book.  Chief Gohlke reported that the new detective was doing a good job and also gave an update on vacancies in the police department.

 

17)    UTILITY DEPARTMENT REPORT

 

Waste Water Superintendent Fred Weaver presented the Utility Report and there were no questions concerning his report.

 

18)    FINANCE REPORT

 

Finance Director Brenda Kiphen presented the Finance Report and also updated the Council on the status of the FY 2011-2012 Audit being done by Lott, Vernon and Company.  She said that they have not told her a completion date yet.  There was short discussion regarding the alcohol sales tax.

 

19)   CITY ATTORNEY REPORT

 

City Attorney Sandy Gately was not present at the meeting but her monthly report was included in the Council book.  City manager Mumby stated that City Attorney Gately is to have the code book ready for the Council’s review the first meeting in March.

 

20)    CITY MUNICIPAL JUDGE REPORT

 

City Municipal Judge Tonya Place was not present at the meeting and her monthly report was included in the Council book.

 

21)    CITY  MANAGER’S REPORT

 

City Manager Roger Mumby reported on the following:

 

---  The HOME program is moving along and the two families are moved out of their houses and the

      third house has re-qualified.

 

---  The City is still waiting on Gary Davis to clear up his lien on his property on Main Street.  He has

       now told the City he will have it done by the end of January.

 

---  Discussed the progress on the library addition project.

 

---  Invited the Councilmembers to attend the annual Chamber of Commerce banquet on February

      Second and told them that the City has a table reserved.

 

---  Informed the Council that if any of them wished to attend  the Texas Municipal League’s Elected

      Official Conference in Austin that the City would pay the conference fee, hotel, and mileage fees.

 

---  Councilmember Inmon asked if L-3 is still renting property for  a hangar at the airport and City

      Manager Mumby told him that they were.

 

---  Councilmember Burrow thanked Mr. Mumby for all of his hard work to resolve the Fort Hood

       contract issue.

 

REGULAR CITY COUNCIL MEETING

JANUARY 22, 2013

PAGE  5

 

 

---  Councilmember Chumley said that a citizen asked him about the pipes stacked around the water tank

      on Hwy. 84 coming into Gatesville and Mr. Mumby told him it was temporary.  These pipes will be

      used shortly on Mears Street and Jackson and surrounding streets when the water lines are re-laid.

 

---  There was a brief discussion regarding a few water leaks on service lines around town.

 

22)    ECONOMIC DEVELOPMENT BOARD REPORT

 

The Economic Development Report was included in the Council book and Councilmember Burrow reported that there was one vacancy on the Board that hopefully will be filled soon.

 

23)   ADJOURN AT  6:45 P.M., THIS   22nd   DAY OF  JANUARY, 2013

 

 

ATTEST:                                                                                             APPROVED:

 

 

_________________________                                                          __________________________

Wendy Cole                                                                                         David K. Byrom

City Secretary                                                                                      Mayor

 

 

 

 

 

 

 

 

City of Gatesville- The Spur Capital of Texas!