PRESENT: Mayor Gary M. Chumley, CouncilMembers,Woodlock, Inmon, Burrow, Shepherd-Cain, and Doyle
REGRETS: Councilmember Ronnie Viss, City Attorney Sandy Gately
OTHERSPRESENT: CityManagerRogerMumby,City Secretary Wendy Cole,
Liz Reinhardt, Patrice Gilbert, Marcus Gilbert, Presley Gilbert, Larry Kennedy, Nathan Gohlke,
Donald Walls, and Marte Bailey
1) CALLTO ORDERAT 5:32 P.M.,THIS 10thDAYOF MARCH, 2015
MayorGary M. ChumleydirectedaquestiontoCitySecretaryWendyCole ifthenoticeofthe meetingwaspostedatproperplaceandtimepursuanttotheTexasOpeningMeetingAct (Tex.Gov't.CodeChapter551,Sec.551.041)CitySecretaryWendyCole assuredMayor Gary M. Chumleythenotice waspostedattheproperplaceandtime.
Motionby Inmon,secondedby Woodlock,allvoting"Aye"toapproveResolutionNumber2015-16
RESOLUTIONNUMBER2015-16 - approveMinutes ofFebruary 24, 2015 Regular
4) RECOGNIZE EMPLOYEE OF THE MONTH
Mayor Gary Chumley congratulated Marte Bailey of the Fitness Center for being chosen as Employee of the Month for February 2015 recognized him for his superior performance.
5. HEAR VISITORS
Donald Walls of 304 Stoneridge introduced himself to the Council and said that he was interested in raising rabbits at his house and was wondering if this was legal, and if so, how many could he have. City Manager Roger Mumby said that Police Chief, Nathan Gohlke, will research this and get back to him with an answer.
6) CONSIDER APPROVAL OF THE BUILDING CONTRACTOR AND SUPPORTING RESOLUTION 2015-17 FOR THE HOME PROGRAM HOUSES
City Manager Roger Mumby discussed the long process for the four houses that have finally been approved for the HOME Project. Mr. Mumby discussed the previous bids that were awarded to a building contractor in the past but the HUD funding never came through so was required to rebid.
REGULAR CITY COUNCIL MEETING
MARCH 10, 2015
Competitive bids were solicited again for a building contractor to build the four approved houses and only one contractor bid; R. M. Quality Construction, LLC, DBA Randy Malouf Builder.
Mr. Mumby noted that the city is limited to the previously approved funding and there is enough funds to build all of the houses except 2115 Saunders. Mr. Mumby recommended that the City pay the shortage of $1,853 so this house can be built. The City is not allowed to move any excess of funds from one house to a house with a shortage of funds. There was a brief discussion on the building materials and the house plans.
Mr. Mumby said that even though it has taken over a year to get through this frustrating process, there will now be four new houses in Gatesville and the homeowners are very pleased. Mr. Mumby recommended that the Council approve Randy Malouf as the contractor for the four 2015 HOME Project houses by approving Resolution 2015-17 and that the City accept the funding required to complete the shortage at 2115 Saunders.
ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFGATESVILLE, TEXAS, AUTHORIZING APPROVALOFTHEBUILDINGCONTRACTORAWARDFORTHEHOME AFFAIRS.
WHEREAS, theCityofGatesville advertisedforbidsinaccordancewithallstateandfederal procurementlaws;and
WHEREAS, 1 bidwasreceivedby thecity.
NOW, THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF GATESVILLE,TEXAS;
Best bid of $79,500 for 501 S. 6th, 79,500 for 2115 Saunders, 79,500 for 121 Thelma and 84,000 for 1502 Saunders to RM Quality Construction (AKA Randy Malouf Builders).
Passed and approved this 10th day of March, 2015.
Motion by Shepherd-Cain, seconded by Burrow, all voting “Aye” to approve Resolution Number 2015-17
RESOLUTION NUMBER 2015-17 - approve R. M. Quality Construction, LLC, DBA Randy Malouf Builders as the contractor for the 2015 HOME Project 1001846/1002116 by approving Resolution 2015-17 and approve the City of Gatesville to fund the shortage for 2115Saunders.
7) CONSIDER APPROVAL OF PAY REQUEST #11 FROM GRACON CONSTRUCTION
City Manager Roger Mumby said that Gracon Construction is finished with the work at the Gatesville Water Plant and this Pay Request #11 is the return of the retainage of $103,159.40.
There is also change order that saved the City $13,812.00 which was contingency funds from the original contract.
REGULAR CITY COUNCIL MEETING
MARCH 10, 2015
Walker Partners Engineers and Water Plant Supervisor , Berry Mansell have conducted an inspection on the punch list and they have determined that everything is repaired and operational. There is also a year warranty.
Motion by Burrow, seconded by Woodlock, all voting “Aye” to approve Resolution Number 20145-18
RESOLUTION NUMBER 2015-18 - approve Pay request #11 for Gracon Construction, Inc. for $103,159.40 and authorize payment.
8) CONSIDER APPROVAL OF REQUEST FROM CURTIS AND PHYLLIS HARVEY TO SEPARATE A 1.029 TRACT OF LAND INTO THREE SEPARATE LOTS LOCATED ON PAMELA DRIVE, LEGALLY KNOWN AS LOTS 7, 8, AND 9 BLOCK 1 ROCKY VISTA PART 1 AND TO BE KNOWN AS 113, 115, AND 117 PAMELA DRIVE, LOTS 1, 2, AND 3 HARVEY ADDITION
Zoning Official Liz Reinhardt stated that Curtis and Phyllis Harvey have requested to separate a 1.029 acre into three lots because they have sold one of the lots prior to the City annexing it and their daughter is planning to build a house on the third lot. The Planning and Zoning Commission unanimously approved this request at their meeting March 2, 2015.
Motion by Shepherd-Cain, seconded by Inmon, all voting “Aye” to approve Resolution Number 20145-19
RESOLUTION NUMBER 2015-19 - approve the request from Curtis an Phyliss Harvey to separate a 1.029 acre tract of land into three separate lots located on Pamela Drive, legally known as Lots 7, 8, and 9 Block 1 Rocky Vista Part 1 and to be known as 113,115, and 117 Pamela Drive, Lots 1, 2, and 3 Harvey Addition.
9) RECESS REGULAR MEETING AND CALL AN EXECUTIVE SESSION AT
5:50 P.M. -----------------
THIS CLOSED MEETING IS IN ACCORDANCE WITH GOVERNMENT CODE 551.072 – DELIBERATION REGARDING REAL PROPERTY PROPOSED FOR THE POLICE DEPARTMENT
10) END CLOSED SESSION AND RECONVENE REGULAR MEETING AT 6:07 P.M.
11) CONSIDER ANY ACTION REQUIRED FROM THE EXECUTIVE SESSION CONCERNING REAL PROPERTY
Following the Executive Session, Mayor Chumley asked if there was a motion to authorize City Manager Mumby to negotiate the purchase of the real property located at 808 Waco Street which is next to the Police Department.
Motion by Burrow, seconded by Doyle, all voting “Aye” to approve Resolution Number 2015-20
RESOLUTION NUMBER 2015-20 - authorize City Manager Roger Mumby to negotiate the purchase of real property located at 808 Waco Street for the Police Department.
12) CITY MANAGER’S REPORT
---- The North Fort Hood Operational Ready Training Complex is still set to be completed in May
2015 but is still not far enough along to go and tour as the Council has requested. Hopefully
later this summer it will be ready for a tour.
---- The Water Plant Project is complete except for getting the backup generators in place (which
is not part of Gracon’s contract) and completing the new office/lab building. The generators
should be in place within a month. City Manager Mumby discussed the process to provide the
back-up power if power was lost at the Plant, the intake on Lake Belton, and Booster Pump
Councilmember Burrow asked how these mobile generators are secured and Mumby answered that all three are inside locked fences.
The office/lab building at the Water Plant is near completion.
REGULAR CITY COUNCIL MEETING
MARCH 10, 2015
---- The City is in the design phase of the new sewer lines on the west side of town. The work
should go out for bids in April.
---- The asbestos is still being removed from the Rotunda building and after it is complete, the
Utility Department will tear down that wing.
---- Hillside Nursing Home has finally been issued a building permit.
--- The City now has the plans for the Holiday Inn Express but there are still some shortcomings
with the plans that City Inspector, Robert Featherston is working through.
---- The City has applied for the next Community Development Block Grant. It was submitted a
few weeks ago and is an application to remove and replace old water lines, service taps,
and fire hydrants.
---- Reported that he has a list of ongoing actions for incoming City Manager Bill Parry to review.
---- Discussed the waterline options that are planned to install a 12” water line in support of the
new elementary school.
---- Walker Partners is doing the engineering to install a sewer system on a portion of Fairway
Drive that was annexed and does not have sewer service. The City will need an easement
from the Country Club.
---- Waste Management provides the dumpsters in Gatesville and they are trying to deal with
overflowing dumpsters where customers either need to add extra pickup days or get a bigger
dumpster. They are trying to implement a “Snap Shot” Program where the driver takes a
picture of the dumpster and then the office sends a letter to the customer to try to solve the
overflow problem. Also discussed was businesses putting locks on their dumpsters to stop
citizens from throwing trash in their dumpsters illegally.
---- The Council is invited to a Community Listening Session on March 24th at Fort Hood from
6:00 p.m. to 8:00 p.m. but that is a Council Meeting day.
---- Councilmember Inmon asked about the Warrant Roundup and Chief Gohlke said that they are
in the middle of it and have been serving warrants.
13) ADJOURN AT 6:37 P.M., THIS 10th DAY OF MARCH, 2015.
Wendy Cole Gary M. Chumley
City Secretary Mayor