Art. I. Planning and Development Sec. 16-1---16-5
Art. II. Economic Development Board Sec. 16-6
ART I. PLANNING AND DEVELOPMENT
Sec. 16-1. MEMBERSHIP.
The Planning and Zoning Commission (hereinafter referred to as “Commission”) shall be composed of seven (7) members, who are qualified electors of the city and not more than two (2) of whom shall hold an elective office in the city. Members of the Commission shall be appointed by the City Council. Appointments shall be made at the second council meeting during April and terms of office shall commence May first.
(Charter Reference- Authority to appoint Section 8.03)
Sec. 16-2. TERMS, FILLING VACANCIES, COMPENSATION.
Members of the Commission shall serve for a two (2) year term. Members may be appointed to successive terms but shall not serve more than three (3) full terms in succession. Vacancies shall be filled for the unexpired terms, but no member shall be appointed for a single term in excess of two (2) years. Members of the Commission shall serve without compensation, except for reimbursement for authorized expenditures attendant to the performance of their duties.
The members of the Commission shall be identified by place numbers one (1) through seven (7). The terms of four (4) of the members (Places 1, 3, 5, and 7) shall begin on May first of each odd-numbered year and expire on April 30th two years thereafter and the terms of three of the members (Places 2, 4, and 6) shall begin on May first of each even-numbered year and shall expire on April 30th two years thereafter. Newly appointed members shall be installed at the first regular Commission meeting after their appointment. Members who miss three meetings within a six-month period may be replaced upon the recommendation of the Commission and the approval of the City Council.
Sec. 16-3. ORGANIZATION.
The Commission shall at the first meeting during the month of May, elect a Chair, Vice-Chair and Secretary. The Secretary may be elected from its membership or from staff representatives assigned by the City Manager to work with the Commission. The Chair shall conduct the meetings of the Commission, following such rules of procedure as shall be determined by the Commission. The Chair shall also present an annual report to the City Council and such other reports or recommendations as the Commission deems necessary. The Vice-Chair shall preside at meetings in the absence of the Chair. The Secretary shall record or cause to be recorded the minutes of the proceedings of the Commission. These minutes shall become a part of the archives of the city.
The Commission shall adopt its own rules of procedure and keep a record of its proceedings consistent with the provisions of this ordinance and the requirements of the law. Robert’s Rules of Order, latest revision, shall be the Commission’s final authority on all questions of parliamentary law not covered by these rules and procedures.
A quorum for the conduct of business shall consist of five members of the Commission. The members shall regularly attend meetings and public hearings of the Commission. The Commission shall meet monthly, unless deemed not necessary, at regularly scheduled times, dates, and places; and shall conduct special meetings and hearings as may be necessary.
Sec. 16-4. DUTIES AND AUTHORITY.
The Commission shall be an advisory body to the City Council, and shall make recommendations regarding:
- Comprehensive Plan – Formulate and present to the City Council for its adoption a plan for the orderly growth and development of the city and adjacent areas, and to annually review this plan and recommend changes deemed necessary to maintain this orderly growth and development.
- Zoning - Make recommendations to the City Council relating to the creating, amending, and implementing of zoning regulations and districts, as specified in the Local Government Code (Chapter 211) and the city Zoning Ordinance.
- Subdivisions – Exercise all powers of a commission as to approval of or disapproval of plans, plats or replats and vacations of plans, plats, or replats, as specified in the Local Government Code (Chapter 212) and the City Subdivision Ordinance.
- City development/redevelopment/expansion – Develop and make recommendations to the City Council relating to the creation, modification, expansion, improvement, or removal concerning any or all matters involving public entertainment and recreation, infrastructure and utilities, and any other area the Commission deems to be in its scope of authority.
- Other – Perform other duties as the City Council may designate.
Section 16-5. MEETINGS AND HEARINGS.
A. Written Requests
Any persons or corporation or group of persons having an ownership interest in any property, upon proof of such interest, may petition the governing body for a change or amendment to the provisions of any applicable ordinance; or the Commission may, on its own motion, institute proposals for change and amendment in the public interest. All petitions shall bear the signature of all owners of all property within the area of request.
Every proposal submitted for Commission action shall be made in writing. Where appropriate, application forms are provided by the City; the proposal shall be filed on said forms, shall be accompanied by all prescribed fees, and shall be complete in all respects before being accepted for filing.
When any applicant desires to withdraw a proposal, they may do so by filing a written request to that effect with the City Zoning/Planning Officer. Such request shall be effective upon the date of its official receipt, provided that no such request shall be valid after notices have been mailed, except on action of the Commission. Withdrawal of a proposal at any stage of its processing shall terminate all consideration of it by the City, and the case file shall then be closed.
B.Order of Business
The Chair shall call the Commission to order, and the members present and absent shall be recorded. The minutes of any proceeding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. A City Official shall publicly advise the Commission of any communications received pertaining to any matter before the Commission. The Commission shall then hear and act upon those proposals scheduled for consideration or public hearing, together with such other matters of business and report as the Commission requires.
C.Presentation or Hearing of Proposals
1.) The Chair shall call each proposal in such order as to be in accord with the hearing time specified in the notice of public hearing.
2.) The Chair shall next call on the staff for a factual summary and presentation relative to the proposal and shall afford the staff an opportunity to call to the attention of the Commission any additional pertinent communications.
3.) The Chair shall then call on persons present who wish to speak for or against the proposal and shall direct that they speak in the following order:
a. The applicant and/or their representative
b. Those persons in support
c. Those persons in opposition
Whenever necessary the Chair shall direct that all remarks shall be germane to the proposal. Persons wishing to speak before the Commission will state their name, address of their residence, and their position on the proposed action. All statements will be limited to three minutes. No rebuttal shall be permitted by either side, but the Commission may direct questions to any speaker in order to clarify statements and facts presented.
4.) The Chair shall then declare the public presentation or hearing closed, as to that proposal.
1.) A motion may be made by any member except the presiding officer.
2.) A motion to approve any matter before the Commission, or to recommend approval of any request requiring City Council action, shall require a minimum of four (4) concurring votes. The presiding officer is allowed to vote.
E. Disqualification from Voting
1.) A member shall disqualify himself from voting whenever he/she finds that they have a personal or monetary interest in the property or action under consideration, or if they will be directly affected by the decision of the Commission.
2.) Members may disqualify themselves from voting whenever any applicant, or his agent thereof, has sought to influence the vote of the member on the application, other than in the public hearing. If a member does disqualify themself, they shall state the reason for abstention.
(Ord. 3-31-70; Ord. 2017-10, 1-23-2018).
ART II. GATESVILLE ECONOMIC DEVELOPMENT BOARD
Sec. 16-6, On June 12, 2012 (Resolution Number 2012-53) the City Council of Gatesville created the Gatesville Economic Development Board (GEDB). The GEDB is to service as an advisory board concerning economic development in Gatesville. On June 26, 2012, (Resolution Number 2012-63) the City Council of Gatesville approved the guidelines for the Gatesville Economic Development Board.