REGULAR CITY COUNICL MEETING
FEBRUARY 14, 2012
COUNCIL CHAMBER, 110 NORTH 8TH STREET
PRESENT: Mayor Byrom, Council Members Chumley, Woodlock, Cain, Viss, Burrow, and Inmon
OTHERS PRESENT: City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Attorney Gately, City Secretary Wendy Cole, Larry Kennedy, Greg Perkins, Mike Carlisle, Chett Larkey, Ashley Adams, Shauna Latham, Patrick Matus, and Richard Adams.
AN OPENING MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS
1) CALL TO ORDER AT 5:30 P.M., THIS 14th DAY OF FEBRUARY, 2012
2) PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA
Mayor Byrom directed a question to City Secretary Wendy Cole if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Stat. Ann. Art. 6252-17) Vernon's Supp. 1990. City Secretary Wendy Cole assured Mayor Byrom the notice was posted at the proper place and time.
Time: 3:00 p.m.
By: Wendy Cole
3) APPROVAL OF MINUTES FROM PREVIOUS MEETING
Motion by Cain, seconded by Burrow, all voting "Aye" to approve Resolution Number 2012-09
RESOLUTION NUMBER 2012-09 - approve Minutes of January 24, 2012 Regular City Council Meeting.
4) RECOGNIZE EMPLOYEE OF THE MONTH
Mayor Byrom congratulated Greg Perkins from the Street Department as Employee of the Month for January 2012 and recognized him for his superior performance for the City of Gatesville.
5) HEAR VISITORS
Visitors present were only concerned with an Agenda item and did not wish to speak.
6) CONSIDER DONATION OF A 1996 AMBULANCE TO THE JONESBORO FIRE DEPARTMENT
City Manager Mumby informed the Council that this ambulance was donated to the Gatesville Fire Department from Coryell Memorial Hospital years ago. The Gatesville Fire Department has been using it for a command center. The Gatesville Fire Department recently acquired a mobile home to use as a command vehicle and no longer has a use for the ambulance. The Jonesboro Fire Department would like to have it to use as a support vehicle so it is recommended that the City of Gatesville donate it to the Jonesboro Fire Department.
Motion by Viss, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-10
RESOLUTION NUMBER 2012-10 - approve donation of 1996 ambulance to the Jonesboro Fire Department.
7) CONSIDER FIRST READING OF ORDINANCE NUMBER 2012-01 AMENDING CHAPTER 15, PARKS, RECREATION AND CULTURAL FACILITIES BY CHANGING THE PER DAY FEE FOR RV AND TENT FEES
REGULAR CITY COUNCIL MEETING
FEBRUARY 14, 2012
City Manager Mumby stated that all eight of the Recreational Vehicle (RV) spaces in Faunt Le Roy Park have had upgrades and the outdated ordinance regarding camping fees needs to reflect these improvements. City Manager Mumby discussed the camping policies that are in place and the old fees and the new proposed fees. He reminded the Council that this has to be passed by ordinance which means it would need to be presented to the Council three times. City Manager Mumby recommended that the Council approve the first reading of this ordinance to increase the RV camping fees to be raised to twenty dollars per day and tent camping fees to five dollars per day.
Motion by Inmon, seconded by Cain, all voting “Aye” to approve Resolution Number 2012-11
RESOLUTION NUBMER 2012-11 - approve the first reading of Ordinance Number 2012-01.
8) CONSIDER NOMINATION OF A DIRECTOR TO THE APPRAISAL DISTRICT BOARD
City Manager Mumby reported that the City of Gatesville has to renominate a board member to the Coryell Central Appraisal District (CCAD) since Wyllis Ament had to resign. Mr. Ament had just been elected to serve when it was determined that he can’t serve on both the CCAD Board and the Middle Trinity Groundwater Conservation District Board which he was already a member.
The Gatesville Independent School District and Coryell County have already nominated Justin Tatum and he is willing to serve. Mr. Tatum lives in the northern part of Coryell County so this is an advantage since no one represents this section of the county. It is recommended that the Council approves nominating Justin Tatum to the Coryell Central Appraisal Board of Directors.
Motion by Chumley, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-12
RESOLUTION NUMBER 2012-12 - approve nominating Justin Tatum to the Coryell Central Appraisal District Board of Directors.
9) CONSIDER APPROVAL OF THE UPDATED CITY OF GATESVILLE EMPLOYEE POLICY HANDBOOK
City Manager Mumby stated that the City of Gatesville’s handbook has been in place for five years and has served the City well but some updates are recommended. City Manager Mumby discussed corrections, legal changes , and other policy changes. Several key changes were presented and there were a few questions concerning overtime, salaried and hourly employees, sick and vacation time and pay periods. After a brief discussion the Mayor asked for a motion to approve the handbook.
Motion by Viss, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-13
RESOLUTION NUMBER 2012-13 - approve the updated City of Gatesville Policy Handbook.
10) CONSIDER FIRST READING OF ORDINANCE NUMBER 2012-02 TO CHANGE ZONING OF LOT 1, BLOCK1 AND LOTS 1 THROUGH LOT 11, BLOCK 2 OF THE CANYON CROSSING SUBDIVISION PLAT FROM RESIDENTIAL SINGLE FAMILY TO 2-4 FAMILY ZONING DISTRICT
Zoning Official Shauna Latham presented to the Council a rezone request regarding the Canyon Crossing Subdivision Plat which is property owned by Patrick Matus. Shauna stated that the majority of this subdivision plat is already zoned two to four family. Mr. Matus has already constructed and completed a section of duplexes on the east side of this subdivision plat. The lower part of this subdivision which is Lot one, Block one and Lots One through Lot Eleven, Block Two of Canyon Crossing is zoned residential single family. Mr. Matus is requesting to have that portion of the plat rezoned two to four family.
There was a discussion and the following points were made:
- That there is a sufficient commercial buffer zone on the west side.
- That one individual was opposed to this change but then never called again.
- That these duplexes are comparable to other houses in this area as far as size and quality.
- As stated in the proposed ordinance, these duplexes will be single story with a masonry exterior, and fenced.
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- Living area is very adequate at 1400 square feet and including the garage they will be 1800 square feet.
- Traffic wouldn’t really be affected since it would essentially be the same if houses were built here.
City Manager Mumby asked for this ordinance to be approved for this first reading to rezone Canyon Crossing.
Motion by Woodlock, seconded by Inmon, all voting “Aye” to approve Resolution Number 2012-14
RESOLUTION NUMBER 2012-14 - approve the first reading of Ordinance Number 2012-02.
11) CONSIDER APPROVAL OF “SUSPENSION RESOLUTION” ON THE ATMOS ENERGY-MID TEX RATE INCREASE PROPOSAL, JANUARY 31, 2012
Assistant City Manager Luis Lobo made a presentation regarding the Atmos Energy Mid-Tex rate increase proposal. He explained that several years ago the City of Gatesville and a coalition of cities, Known as Atmos Texas Municipalities (ATM) filed a negotiated mechanism known as Rate Revenue Mechanism (RRM) with Atmos Gas on the issue of raising rates. This RRM comes to an end in 2012, so Atmos is in negotiation with the coalition of cities to redo the RRM. Atmos has filed a rate increase of forty-nine million dollars which would increase rates for residential and commercial customers and decrease rates for Industrial and T- Transportation customers. The ATM have been communicating and the City of Gatesville has contacted the cities’ attorneys, Herrera and Boyle and would like the Council’s permission to suspend the rate increase ninety days beyond the effective date of March 6, 2012. That would give the City a chance to review the rate increase plus continue negotiation of the RRM. The question was asked if Atmos would repay the attorney fees and Luis answered that yes the fees would be paid back 100%.
Luis Lobo asked permission from the Council to continue being members of this coalition and to hire Herrera and Boyle to represent the City of Gatesville in this negotiation of rate increases and to suspend the rate increases until ninety days after the March 6, 2012 effective date.
Motion by Inmon, seconded by Burrow, all voting “Aye” to approve Resolution Number 2012-15
RESOLUTION NUMBER 2012-15 - approval of the “Suspension Resolution” on the Atmos Energy – Mid Tex rate increase proposal January 31, 2012.
12) CONSIDER SELECTION OF ELECTRICAL RATE PROVIDER
Assistant City Manager Luis Lobo explained that the City of Gatesville is under contract with Direct Energy until the end of February 2013. Mike Carlisle of Texas Energy Aggregation was present to discuss what rates would be now if the City wished to consider a contract today.
The Council Members were provided a handout showing all the different rates that were available that morning. Listed in the handout are all the companies that participated in the rate bid. The bids differ from a twelve month contract to a fifty-one month contract. Texas-New Mexico Power would still be the company to transmit the energy. Mr. Lobo said that the rates change on a daily basis and these prices will change tomorrow so it is important to lock in these rates today if the Council agrees to the contract. The new contract would start at the beginning of March 2013. Mike Carlisle approached the Council to discuss the different bids. During the presentation there were questions and answers regarding: the lengthy 51 month contract, fluctuating rates, penalties, kilowatt hours, dead meters, ease in figuring the budget, variable rates, good credit rating, and if the companies are bonded. After a lengthy discussion the council members agreed that the 51 month contract would give the City the most significant savings. Mike Carlisle determined that Hudson Energy was the best bid.
City Manager Mumby recommended that the Council approve the electrical contract with Hudson Energy and approve the Mayor to sign now.
Motion by Woodlock, seconded by Viss, all voting “Aye” to approve Resolution Number 2012-16
RESOLUTION NUMBER 2012-16 - approve the Electrical Contract with Hudson Energy for the City of Gatesville’s electric provider.
REGULAR CITY COUNCIL MEETING
FEBRUARY 14, 2012
8) CITY MANAGER’S REPORT
---- City Manager Mumby reported that there has been an asbestos contractor looking at the buildings in
the 700 Block of Main Street. An assessment is being done on the removal of the asbestos and
there is asbestos in every building. One building has transite on the front which basically is
corrugated asbestos. Additionally, the City will also be getting an estimate from a demolition
company to tear these three buildings down. Discussion and questions ensued about finding a way
to keep these buildings from being torn down. City Manager Mumby said most parts of these
buildings are so structurally unsound that it is dangerous to even let the assessor or City Inspector
enter. City Manager Mumby thought perhaps if the three buildings were to be torn down that an
individual might buy the whole block and develop it. The Council agreed that the City would like
to see the same architectural expectations to conform to the buildings surrounding them. City
Manager Mumby said that within a few weeks he will have some estimates to present to the
Council so a decision can be made about what needs to be done.
----- Reported that probably within two weeks the City should get a ruling that building the pavilion
would not increase the floodway.
Council Member Inmon reported that he had been told that many street lights are out. City
Manager Mumby explained that citizens can call and report to City Hall. Also the Police who
work at night report any lights that they see are out. City Hall then informs Texas-New Mexico
of the outages.
Council Member Chumley inquired about the status of the house being demolished on Main Street.
City Manager Mumby explained that the property owner fired the demolition contactor and has
now hired someone else and the structure should come down quickly. He also stated that the
house next to this one is being demolished and should be torn down in a few months.
City Manager Mumby discussed a few more houses that are scheduled to be demolished.
14) ADJOURN AT 6:45 P.M., THIS 14th DAY OF FEBRUARY, 2012
Wendy Cole David K. Byrom
City Secretary Mayor