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City of Gatesville
Spur Capital of Texas

Minutes for September 11, 2012

 

 

REGULAR CITY COUNCIL MEETING

 

SEPTEMBER 11, 2012

 

5:30 P.M.

 

COUNCIL CHAMBER, 110 NORTH 8TH STREET

 

PRESENT:       Mayor Byrom, Council Members, Woodlock, Viss, Chumley, Inmon,  Burrow

 

ABSENT:  Council member Shepherd-Cain 

 

OTHERS PRESENT:  City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Attorney Sandy Gately, City Secretary Wendy Cole, Larry Kennedy, Kenneth Snyder, Lisa Daschofsky, Rodney Murry, Scott Lewis, Kelsey Snyder

 

AN OPEN  MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS

 

1)  CALL TO ORDER AT  5:35 P.M., THIS  11th  DAY OF  SEPTEMBER, 2012

 

2)  PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

 

Mayor David Byrom directed a question to  City Secretary Wendy Cole if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Stat. Ann. Art. 6252-17) Vernon's Supp. 1990.  City Secretary Wendy Cole assured Mayor David Byrom the notice  was posted at the proper place and time.

 

Posted: 

Day:  Friday

Date:  09-07-12

Time:  3:00 p.m.

By:  Wendy Cole

 

3)  APPROVAL OF MINUTES FROM PREVIOUS MEETING

 

Council member Chumley noted that City Attorney Gately’s  name was omitted from the minutes.  Gately was in attendance.

 

Motion by Chumley, seconded by Burrow, all voting "Aye" to approve Resolution Number 2012-82

 

RESOLUTION NUMBER 2012-82   -  approve Minutes of  August 28, 2012  Regular City Council Meeting with corrections.

 

4)    RECOGNIZE EMPLOYEE OF THE MONTH

 

Mayor Byrom congratulated  Kenneth Snyder for being selected as Employee of the Month for the month of August.  Kenneth works in the Water Department and was recognized for his superior performance for the City of Gatesville.

 

5)    HEAR VISITORS    

   

Scott Lewis from Lowrey Drive approached the Council and discussed the condition of the street and the traffic on Lowrey Drive.  Mr. Lewis stated that there have been several reoccurring water leaks over the years and the road has just been patched repeatedly  and  there are pot holes with flying debris when vehicles drive over the pot holes.  City Manager Mumby stated that there has been a recent discussion with the Public Works Director about replacing surface lines from the main to the meters on Lowrey  and Mears Drive.  These streets have old lines from the 1950’s and the intent with the new street improvement program is to replace all known water and sewer line problems before they get paved.  Mr. Lewis also said that the traffic on his street drives over the legal limit and there are many children that live on Lowrey Drive.  City Manager Mumby said that possibly the City could put “Children at Play” signs up and send more police cars to patrol the area.  He will have this looked into.

 

 

 

 

REGULAR CITY COUNCIL MEETING

SEPTEMBER 11, 2012

PAGE  2

 

 

6)    APPROVE 2012-2013 ELECTION JUDGES

 

City Secretary Wendy Cole explained that the Secretary of State requires the City Council to approve the Election Judges For 2012-2013.  The “contracting officer”, Justin Carothers is responsible for appointing the judges and the County already approved this list of judges at their August 27th meeting.  It is recommended that this list of judges which is included in the council books be approved by the Council.

 

Motion by Viss, seconded by Burrow , all voting “Aye’ to approve Resolution Number 2012-083

 

RESOLUTION NUMBER 2012-83  -  approve the 2012-2013 Election Judges.

 

7)    CONSIDER APPROVAL OF PAY REQUEST #1 FROM NATGUN FOR THE WATER TANK  IMPROVEMENT PROJECT

 

City Manager Mumby reported that Natgun has the contract to build all four of the water tanks for the Gatesville Water Supply System.  The base is prepared for the water tank at South Mountain and Natgun started today to prepare the base for the water tank on FM 184 by Flat.  This pay request is for $112,102.38 and this amount does include a five percent retainage.  The engineer  has reviewed the pay request and has provided an approval letter which is included with this pay request.

 

Motion by Inmon, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-084

 

RESOLUTION NUMBER 2012-84   -   approve Pay Request #1 from  Natgun for the Water Tank Improvement Project. 

 

8)    RECESS REGULAR MEETING CALL A ------------------------------------------------

 

PUBLIC HEARING

 

HEAR COMMENTS ON THE PROPOSAL TO SET TAX RATE AT $0.34 PER

$100 OF TAXABLE VALUE

 

City Manager Mumby presented a power point presentation to support this public hearing regarding the proposal to set the tax rate at $.034 per $100 of taxable value.  Mr. Mumby stated that the advalorum tax rate for 2011 is $0.34 per $100 assessed valuation and that the City Council has proposed to leave the 2012 tax rate exactly the same.  He discussed the effective tax rate, the roll back rate, and pointed out that this proposal is not a tax increase.

 

9)    END PUBLIC HEARING AND RECONVENE REGULAR MEETING

 

10)  CONSIDER APPROVAL OF THE GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM (RAMP) BETWEEN THE CITY OF GATESVILLE  AND TEXAS DEPARTMENT OF TRANSPORTATION     

 

City Manager Mumby explained that this grant with Texas Department of Transportation (TxDOT) is used at the airport to maintain the Automated Weather Observation System (AWOS).  This grant is a 50/50 grant between TxDOT and the City of Gatesville that has to be approved by the Council every year.  There are funds in the budget to support the City’s half and it is in the City of Gatesville’s best interest to continue this grant with Texas Department of Transportation (TxDOT).

 

Motion by Inmon, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2012-85.

 

RESOLUTION NUMBER 2012-085  -  approve the grant for Routine Airport Maintenance Program (RAMP) between the City of Gatesville and Texas Department of Transportation (TxDOT).

 

11)  CONSIDER AWARDING PROPOSAL FOR MEDICAL COVERAGE FOR CITY EMPLOYEES FOR CALENDAR YEAR 2013    

  

City Secretary Wendy Cole stated that the City of Gatesville recently advertised for medical insurance bids and only one bid was received from Scott and White who is the City’s current provider. 

 

REGULAR CITY COUNCIL MEETING

SEPTEMBER 11, 2012

PAGE  3

 

 

The reason only one bid was received is because now the City is considered  a small group.  Insurance Companies now require small groups to have employees fill out a detailed health questionnaire about themselves and any family member wishing to participate in the plan.  The City staff did not want to ask the employees to do that.  Scott and White already has all the information needed since they are the current provider so no questionnaire was required by them.  The two plans that the City is proposing establishes a 5.5% increase which would be a $28,000 increase for the City.   City Manager Mumby explained that the City would pay the “employee” full premium on the $1500 deductible plan and $700 towards either family policy.  The City budgeted a 10% increase for the medical insurance so since it is only 5.5% there would be funds available to support this increase.  Lisa Daschofsky, the City’s insurance representative was present and available to discuss any concerns.  There were questions and discussion regarding:  the two-to four page questionnaire, the $1000 and $1500 deductibles, and the reason for the 5% increase since Scott and White has been so profitable off  the City so far this year.  City Manager Mumby recommends awarding the medical coverage proposal to Scott and White.  He pointed out that it is positive that the City would have the same provider two years in a row since that has not happened in  many years.

 

Mayor Byrom raised the issue if a $2500 deductible option plan was calculated?  There was a lengthy discussion regarding how this plan works with the higher deductible.  It was agreed by the Council members to have the City staff research and analyze the $2500 deductible option then make a final decision on which medical plan from Scott and White to use.

 

Motion by Viss, seconded by Chumley, all voting “Aye” to approve Resolution Number 2012-86

 

RESOLUTION NUMBER 2012-86  -  award the proposal for medical coverage for City employees for Calendar Year 2013 to Scott and White. 

 

12)  CITY  MANAGER’S REPORT

 

----  The Operational and Ready Training Complex (ORTC)  project at North Fort Hood is under final

        contract and construction should begin in the next few weeks.

 

----  The base work at South Mountain is being done now and then the site preparation contractor will

        prepare the base work at Booster Pump #1 at Flat to get ready for the prestressed concrete tanks.

 

----  The three houses for the HOME program have been approved and bids were opened from the

        contractors yesterday, September 10.  The City staff will propose the bid for approval at the next

        City Council meeting.  Unlike last year, the contractors are responsible for the entire cost of the

        new house, including demolition and removal of the old house.

 

---- Request for Proposals have been called for regarding the Brownfield Grant for the Rotunda asbestos

      removal and are due by November 19th .

 

----  The City is meeting on Thursday with the contractor for the Community Development Block Grant

        (CDBG) for  the work to be done at the sewer plant.

 

----  Have finally heard from the two property owners of the dilapidated houses on Main Street.  The

       Jean Jackson Harris property is close to completing the deed and title insurance work now.  Gary

       Davis has a small lien on one of his properties and is working with the bank currently to get this

       cleared up.  

 

----  The slab will be poured for the Utility Warehouse on Thursday and then work will start on the slab

       for the terminal building at the Airport.

 

----  The Civic Center restrooms are renovated but we are still waiting on a few more partitions.  The

       Council members were encouraged to go look at the renovations.  Mr. Bert Moffitt of Grimes and

       Associates has been hired to make design recommendations for the Civic Center and will present

       the City a proposal.

 

----  The North Fort Hood Wastewater Service Rate negotiations are close to being completed.  The City

        will begin billing Fort Hood the new agreed rates on October 1, 2012.

 

 

REGULAR CITY COUNCIL MEETING

SEPTEMBER 11, 2012

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----  The City staff talked with Waste Management last week regarding curb recycling and should be

       getting an estimate from them soon.

 

13 )   ADJOURN AT  6:25 P.M., THIS   11th   DAY OF SEPTEMBER, 2012

 

ATTEST:                                                                                             APPROVED:

 

 

_________________________                                                          __________________________

Wendy Cole                                                                                         David K. Byrom

City Secretary                                                                                      Mayor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




City of Gatesville- The Spur Capital of Texas!