REGULAR CITY COUNICL MEETING
AUGUST 23, 2011
COUNCIL CHAMBER, 110 NORTH 8TH STREET
PRESENT: Mayor Byrom, Council Members Inmon, Cain, Chumley, Knox, Woodlock
OTHERS PRESENT: City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Attorney Sandy Gately, Nathan Gohlke, Fred Weaver, Billy Vaden, Brenda Kiphen, Larry Kennedy.
AN OPENING MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS
1) CALL TO ORDER AT 5:35 P.M., THIS 23rd DAY OF AUGUST, 2011
2) PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA
Mayor Byrom directed a question to Assistant City Manager Luis Lobo if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Rev. Stat. Ann. Art. 6252-17) Vernon's Supp. 1990. Assistant City Manager Luis Lobo assured Mayor Byrom the notice was posted at the proper place and time.
Date: August 19, 2011
Time: 3:00 p.m.
By: Luis E. Lobo
3) APPROVAL OF MINUTES FROM PREVIOUS MEETING
Motion by Inmon, seconded by Woodlock, all voting "aye" to approve Resolution Number 2011-66
RESOLUTION NUMBER 2011-66 -- approve minutes of August 9, 2011 meeting.
4) HEAR VISITORS
No one approached the council.
5) CONSIDER AWARDING BID FOR AN AIRFIELD DISPENSER PROJECT
City Manager Mumby explained to the council that at present that the fuel operations is an antiquated system. Anyone wishing to purchase fuel must contact Pete and pay for fuel on a cash basis. The installation of the new fuel dispenser would allow pilots to purchase fuel using credit cards and not have to call out Pete to dispense the fuel. With this new system the City of Gatesville would take over the purchase and sale of fuel at the airport. Pete has no objections to the city taking over operations.
Council member Cain said she had spoken with Pete about the fuel operations. He said that at present many persons come and purchase fuel at the Gatesville Municipal Airport because of the low purchase price.
The Texas Department of Transportation provides grant that would assist paying for the costs of the new fuel operation system. The city went out for bids and received one bid from Petroleum Solutions Inc. City Manager Mumby recommends that the fuel dispenser system project be awarded to Petroleum Solutions Inc. at a price of $53,998 and authorize the city manager to sign contract.
Council member Chumley asked what size of fuel tank was at the airport.
City Manger Mumby said the fuel tank is a 2,000 gallon tank.
Motion by Inmon, seconded by Cain, all voting "aye" to approve Resolution Number 2011-67.
RESOLUTION NUMBER 2011-67 -- award contract for purchase and installation of fuel dispenser system to Petroleum Solutions Inc. at $53,998 and authorize the City Manager to sign contract.
REGULAR CITY COUNCIL MEETING
AUGUST 23, 2011
6) CONSIDER SELECTION OF AUDITORS FOR FY 2010-2011
City Manager Mumby presented to the council the proposal to have Pattillo, Brown, and Hill firm to handle the audit for 2010-2011.
The mayor how much the auditors were charging for the work.
Assistant City Manager Luis Lobo said $18,000.
Mayor Byrom said the county is using Becky Roberts as an auditor-- had we considered using her?
ACM Lobo said we had not considered using Becky Roberts. At this stage late time the year
probably not. Assistant City Manager Lobo said is knows the work that Becky Roberts does and it is very good.
City Manager Mumby said if we were select a different auditor then we should using the professional services of going out for bids and use the ranking system to determine the auditor. Our recommendation is to use Pattillo, Brown, and Hill.
Council member Cain asked what problems he had with Pattillo, Brown and Hill?
Mayor Byrom said that their quality is not what it used to be, they were a very respected firm, and I see some things I do not like.
City Manger Mumby said the late report came about because of city staff being out sick. Assistant City Manager Luis Lobo was out sick and he was needed in the audit.
Assistant City Manager Luis Lobo said the Pattillo, Brown and Hill proposal has stated that the report will be ready by February 10, 2012. Brenda and I have spoken with City Manager Mumby and a private firm has been hired to finish the GASB 45 issue. This will be followed by the GASB 54 requirements.
Motion by Cain, seconded by Inmon, all voting "aye" to approve Resolution Number 2011-68
RESOLUTION NUMBER 2011-68 -- Approve Patillio, Brown, and Hill, L.L.P. to provide the audit report for the City of Gatesville 2010-2011 fiscal year.
7) CONSIDER APPROVAL OF CPI INCREASE IN THE WASTE MANAGEMENT CONTRACT
Assistant City Manager Luis Lobo presented to the council the proposed Consumer Price Index rate increase for solid waste service.
Mayor Byrom asked if we were using the same time period every year to select as a consumer price index range.
Assistant City Manager Lobo said the time period was the same and we are trying to keep to as close to March consumer price index.
Motion by Knox, seconded by Chumley, all voting "aye" to approve Resolution Number 2011-69,
RESOLUTION NUMBER 2011-69 -- Approve the consumer price index rate increase by Waste Management for the upcoming year of 3.04%.
8) CITY MANAGER’S REPORT
1. North Fort Hood project is very close to be finished. All services are operational.
2. Bonds for Phase 2 of the Water Master Plan for $8,000,000 are set to sell in September. At present the best guest for interest rate is 6.5%. The city has yet to be reviewed by Standard & Poor's and Moody's
3. We are in the process of selecting a consultant for the 2011 Home Program.
4. In the appeal case of the zoning, the appeal court has ruled in the favor of the city. The Boys/Girls Club is no longer planning on using the building.
REGULAR CITY COUNCIL MEETING
AUGUST 23, 2011
The city is still in the process of seeking funds from a federal grant to help remove with asbestos. City Attorney Gately told the council that the appeals court reversed the district court.
5. Community Development Block Grant (CDBG) the city is going to be funded. Gatesville will be funded not in the first year but in following year.
6. Construction of the animal control facility is underway.
7. T-hanger project should go out to bid next month
8. The reason the IRS came out to review Gatesville records was because of a problem between the Social Security and IRS and not Gatesville. Mayor Byrom asked that the auditors review the findings by IRS
9) POLICE DEPARTMENT REPORT
A letter is being sent to citizens living around the golf course. The letter addresses the issue of having persons using golf carts outside the golf course.
City Manager Mumby believes the number issue is the safety of kids, driving the golf course.
School has started and the police staff is working with the school to help the traffic issues
10) FIRE DEPARTMENT REPORT
Many of the fire calls are in the county. The driveway by the Fire Department building has been replaced with a concrete surface.
Council member Cain asked if the volunteer fire members were covered by insurance.
City Manager Mumby said the Gatesville volunteer fire department is covered by work's compensation insurance while on duty with the Fire Department.
11) UTILITY DEPARTMENT REPORT
Fred Weaver reported on the progress of waste water being recycled with Bob Salter's project.
12) FINANCE DEPARTMENT REPORT
Brenda Kiphen gave a report to the council on the monthly finance report.
Council member Cain asked that she had heard that hours were cut from a department because of overtime.
City Manager Mumby said no departments had been cut of service hours.
Council member Chumley asked if we had any complaints of sewer smell at the lift stations.
City Manager Mumby said that due to the hot weather this a common problem. The city has taken actions to control the smell at the lift stations.
13) ADJOURN AT 6:35 P.M., THIS 23rd DAY OF AUGUST, 2011
Luis Lobo David K. Byrom
Asst. City Manager Mayor