City of Gatesville

Spur Capital of Texas
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Minutes for June 24, 2014

 

REGULAR CITY COUNCIL MEETING

 

JUNE 24, 2014

 

5:30 P.M.

 

COUNCIL CHAMBER, 110 NORTH 8TH STREET

 

PRESENT:      Mayor Byrom, Council Members, Woodlock, Burrow, Chumley, Inmon, and Shepherd-Cain

 

REGRETS:   Councilmember Ronnie Viss

     

OTHERS PRESENT:  City Manager Roger Mumby, Assistant City Manager Luis Lobo, City Secretary Wendy Cole, City Attorney Sandy Gately, Larry Kennedy,  Berry Mansell, Brenda Kiphen, Don Norman, Robert Featherston, Jack Barcroft, Jesse Fowler, Kathy Harte, James Galloway, Carolyn Young, Billy Vaden

 

AN OPEN  MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS

 

1)  CALL TO ORDER  AT  5:30  P.M., THIS  24th  DAY OF  JUNE  2014

 

2)  PROOF OF NOTICE AND POSTING OF COUNCIL MEETING AGENDA

 

Mayor  Byrom directed a question to  City Secretary Wendy Cole  if the notice of the meeting was posted at proper place and time pursuant to the Texas Opening Meeting Act (Tex. Gov’t. Code Chapter 551, Sec. 551.041)  City Secretary Wendy Cole  assured Mayor Byrom  the notice  was posted at the proper place and time.

 

Posted: 

Day:  Friday

Date:  06-20-14

Time: 3:00 p.m.

By:   Wendy Cole

 

3)  APPROVAL OF MINUTES FROM PREVIOUS MEETING   

 

Motion by Shepherd-Cain, seconded by Woodlock, all voting "Aye" to approve Resolution Number 2014-63

 

RESOLUTION NUMBER 2014- 63     -  approve Minutes of  June 10, 2014  Regular City Council.

 

4)    HEAR VISITORS:

 

Visitors present were only concerned with an Agenda item.

 

5)   RECESS REGULAR AND CALL A ---------------------------------------

 

PUBLIC HEARING

 

HEAR COMMENTS CONCERNING ZONING OF THE NEWLY ANNEXED

               APPROXIMATELY 300 ACRES OF LAND LOCATED IN ANTONIO AROCHA

               SURVEY, ABSTRACT 8, CORYELL COUNTY, TEXAS

 

City Manager Roger Mumby said that this is a required public hearing for the anticipated zoning ordinance for the newly annexed area in Gatesville.  Mr. Mumby stated, that the Planning and Zoning  Committee met on June 2nd  and unanimously voted to zone the newly annexed properties as they are currently being used.

 

The properties in the area are:

---  Single Family Residential

---  Agricultural Suburban Home Sites

---  Community  Facility

---  Business Commercial

 

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JUNE 24, 2014

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City Manager Mumby presented a power point presentation which showed a map of the proposed zoned area and he discussed each zone in detail.  Mr. Mumby then asked if there were questions from the  Council or the public?

 

Kathy Harte said that there is a business located on Rocky Branch Road, which is a residential area and wanted to know how this would affect the zoning.

 

City Manager Mumby answered that this is a nonconforming occupation and the rule is that nonconforming use continues when a property gets annexed so that business commercial can continue operating in that area until there is a significant change such as selling the property.  It could not be sold as a commercial facility.

 

Jesse Fowler asked about burning brush.  Mr. Mumby said that burning is not allowed in the city  and a citizen would need to bundle the brush in four foot lengths for the trash truck or carry it to  the yard on the end of North 19th Street.  Occasionally citizens will ask to burn inside the city limits and it is decided by the Fire Chief if it will be allowed or not.

 

Fire Chief Billy Vaden was present at the meeting and he said it is decided on a case by case basis.  There were no more questions so Mr. Mumby concluded the public hearing.  Mr. Mumby stated the first reading of the zoning ordinance will start at the next Council Meeting on July 8th .

 

6)    END PUBLIC HEARING AND RECONVENE REGULAR MEETING

 

7)   CONSIDER SECOND READING OF ORDINANCE NUMBER 2014-07 DESIGNATING CORYELL MEMORIAL EMERGENCY MEDICAL SERVICES AS THE SOLE PROVIDER IN GATESVILLE, TEXAS  

 

 City Manager Mumby said that the only change to this ordinance from the first reading is that a penalty clause was added per the request of the City Council to address anyone that violates this ordinance.

 

The City Staff did research, and examples of fines that other cities enforce are included in the council book.  It is recommended that any violation of this provision shall be punishable by  a fine not to exceed $500.00.   Each occurrence of a violation shall be considered a separate violation with separate punishment to be imposed.  City Manager Mumby said that if  the third reading of this ordinance passes it would not go into effect until ten days after the approval since it is fine related.  Mr. Mumby said that any fines assessed would be collected through the municipal court and go to the city.

 

After a brief discussion it was recommended that the Council approve the second reading of this ordinance with the change of the addition of  the penalty clause. 

 

Motion by Inmon, seconded by Shepherd-Cain, all voting “Aye” to approve Resolution Number 2014-64

 

RESOLUTION NUMBER 2014-64  -  approve the second reading of Ordinance Number 2014-07 designating Coryell Memorial Emergency Medical Services as the sole emergency medical service provider for emergency transport services in the City of Gatesville and approve the added penalty clause.

     

8)   CONSIDER APPOINTMENT OF A GATESVILLE CITY COUNCIL MEMBER TO THE REGIONAL REVIEW COMMITTEE

 

City Manager Roger Mumby said that the City was asked by Governor’s office to replace Cynthia Keller with another councilperson for the regional Review Committee (RRC).  Ms. Keller was a councilmember back in 2007 for one term and so the City Staff is not sure how much Ms. Keller has participated in this committee.

 

Mr. Mumby said that this committee is important since the City does actively participate in the Community Development Block Grant (CDBG) program which is what the RRC is involved in.  The RRC determine the local priorities, criteria, and guidelines for scoring the CDB Grants.

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Mr. Mumby asked if any councilmember would be interested in volunteering for this position.  Councilmember Shepherd-Cain  volunteered and said she had experience working with the CDBG for 16 years and would be willing to fill this position.  Mr. Mumby said that this agenda item requires no council action so if Ms. Shepherd-Cain volunteers and the Council agrees then Councilmember Shepherd-Cain can submit her application to volunteer for the RRC.

 

9)   HEAR PRESENTATION ON BROADBAND PROJECT CALLED CONNECTED TEXAS

 

Jack Barcroft, of 113 Gates Drive, thanked Mayor Byrom and the Council for allowing him to speak of this very exciting initiative for Coryell County to participate in called the Connected Texas Program.  Mr. Barcroft explained that there is a direct link between broadband infrastructure, communications infrastructure, and economic development.  Mr. Barcroft said because Coryell County is considered a rural area we are underserved, limited, and over-priced  in regards to broadband infrastructure.

 

Connected Texas is funded by the Texas Department of Agriculture and seeks to assist rural communities in assessing their current and future technology needs and developing an improvement strategy for identified shortcomings.  Connected Texas plans to help community leaders establish where the County is today  with the broadband infrastructure, identify any gaps, and then put all that data into an action plan for the counties and cities.

 

Mr. Barcroft discussed and answered questions as to what would be discussed at the Kickoff meeting and invited everyone to come to this meeting scheduled for July 8, 2014 at 10:00  a.m. in the County Commissioners Courtroom. 

 

Mr. Barcroft said this meeting would be beneficial for anyone with an Information Technology (IT) responsibility but every citizen is invited.  This agenda item requires no action from the City Council.  It is for information only.

 

10)  CONSIDER CIVIC CENTER RENOVATIONS

 

City Manager Roger Mumby said that he, Assistant City Manager Luis Lobo, and City Inspector Robert  Featherston met with Bert Moffitt of Grimes and Associates to consider the bid tabulations and to discuss possibly redesigning the folding door support system which would bring the Civic Center project within $100,000 of the budget.  Mr. Mumby said that it is not recommended to borrow another $100,000 so he recommended two alternatives to cut the $100,000:

 

---  cut $35,000 by eliminating the sprinkler system.

---  cut $65,000 by eliminating everything that was to be done for the Youth Fair which was

       roll-updoors, panel walls, heaters , and lighting out at the pens.

 

--- OR---

 

---  cut the folding door system with the post in the middle of the room.

 

Mr. Mumby recommended  cutting the folding door systems and concentrate on building an attractive Civic Center by designing a quality great room and small meeting room at the left of the entrance and completing the planned Youth Fair work on the show arena.

 

After a lengthy discussion between the Councilmembers , Mayor, City Manager, and Assistant City Manager  it was decided to go forward with the work for the show arena outside,  renovate the great room and keep it as one big area, and renovate the small room at the left of the entrance, and cut the folding door system and sprinkler system.  Also discussed was the possibility of expanding the building in the future as Gatesville’s needs grow and change.

 

Motion by Inmon, seconded by Woodlock, all voting “Aye” to approve Resolution Number 2014-65

 

 

 

 

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RESOLUTION NUMBER 2014-65  -  approve the Civic Center Renovation Budget to include eliminating the sprinkler system and the folding door system and renovate the “great room” as one big area with no post or folding doors and renovate the outside show arena.

 

11)  FIRE DEPARTMENT REPORT

 

Fire Chief  Billy Vaden presented the Gatesville Fire Department report.  Mr. Vaden said that the Snorkel truck was sold to the City of Hamilton and they are going to pick up by Friday.  Also discussed was a new program the Fire Department is using called Active 911, which is based in Oregon.  After the dispatcher types in the emergency call it allows the Fire Department to see who is responding and their location, the alarm location, and the responding apparatus location.  Mr. Vaden said that he has brought equipment to this meeting if anyone would like a demonstration after the meeting.

 

Councilmember Burrow asked if the Fire Department tested 100% of the fire hydrants and Mr. Vaden confirmed that yes they do.  Any problem hydrants are reported to Public Works Director, Rodney Murry.

 

12) POLICE DEPARTMENT REPORT

 

Lieutenant Don Norman presented the Police Department Report since Police Chief Gohlke was on vacation.  The Council had no questions.

 

13) FINANCE REPORT

 

Finance Director Brenda Kiphen discussed the Finance Report and answered a few questions from the Council regarding loans and revenues.

 

14) UTILITY DEPARTMENT REPORT

 

Water Plant Supervisor, Berry Mansell, discussed the water production section of the utility report. Mr. Mansell thinks the clarifier will be on line by August 1st and reported that the lake is up two foot.

 

15) CODE ENFORCEMENT AND BUILDING PERMIT REPORT

 

City Inspector, Robert Featherston discussed the Code Enforcement and Building Permit Report and there were no questions from the Council.

 

Councilmember Shepherd-Cain reported a complaint she received regarding 1204 College that has been vacant for two years.  It looks to have been vandalized and is overgrown with shrubs and bushes.  Mr. Featherston said that he would go and look at it tomorrow.

 

16) CITY ATTORNEY REPORT

 

City Attorney Sandy Gately’s report was included in the council book and there were no questions.

 

17)  CITY MUNICIPAL JUDGE REPORT

 

City Municipal  Judge Tonya Place’s report was included in the council book and there were no questions.

 

18) ECONOMIC DEVELOPMENT BOARD REPORT

 

The Economic Development Board Report was included in the council book and there were no questions.

 

19)   CITY  MANAGER’S REPORT

 

City Manager Roger Mumby reported on the following:

 

 

REGULAR CITY COUNCIL MEETING

JUNE 24, 2014

PAGE  5

 

 

---  The City will be funded for the next round of the Community Development Block

      Grants.  The plan is to replace old deteriorating sewer lines.

 

---  Old Osage Road and a portion of  N. Lovers Lane was seal coated, jointly with Coryell

      County , since they own part of that road.  This was a good opportunity for the City’s

      Employees to train on the chip spreader.  Mr. Mumby also gave an update on when the

      asphalt lay down machine and the oil truck should arrive.   A paving and seal coat

      schedule will be presented to the Council next month.

 

---  Holiday Inn Express has been issued a building permit so construction should begin

      soon.

 

---  The City has collected all the money for the July 4th fireworks and there is a flyer

      advertising the fireworks show and identifying  all the generous sponsors.

 

---  Will be gone to the City Managers Conference in Galveston starting tomorrow but will

       be back to work Monday.

 

---  Councilmember Chumley said that the citizen who complained a few weeks ago about

       the batting cages at the ballpark is very appreciative to the City for getting them

       working again.

 

20)   ADJOURN AT  6:55  P.M., THIS  24th  DAY OF  JUNE,  2014

 

 

ATTEST:                                                                          APPROVED:

 

 

_________________________                                       __________________________

Wendy Cole                                                                      David K. Byrom

City Secretary                                                                          Mayor 

 

 

 

 

 

 

 

 

City of Gatesville- The Spur Capital of Texas!