City of Gatesville

Spur Capital of Texas
Close-up flag of the United States

Minutes for August 11, 2015

REGULARCITY COUNCIL MEETING

                       AUGUST 11,2015

5:30P.M.

 

COUNCILCHAMBER,110NORTH8THSTREET

 

 

PRESENT:     Mayor Gary M. Chumley, CouncilMembers,Woodlock,Burrow, Viss, Shepherd-Cain, and Inmon

 

REGRETS:  Council Member Jack Doyle

 

OTHERSPRESENT: City Manager William H. Parry III, City Secretary Wendy Cole, City Attorney Sandy Gately, Larry Kennedy, Faye Nichols, Christian Ford, Geneva Marie Ford, Monica Barnard, Rich Beil, Patrice Gilbert, Rodney Murry, Seth Phillips, Berry Mansell, Jack Herring, Bobby Buster, K. C. Keith Johnson, Nathan Gohlke, Billy Vaden, Brenda Kiphen, J. C. Buster, Samuel Thorpe Jr., Melissa Thorpe

 

AN OPENMEETINGWASHELDCONCERNINGTHEFOLLOWINGSUBJECTS

 

1) CALLTO ORDERAT 5:32 P.M.,THIS 11th DAYOF AUGUST, 2015

 

2) PROOFOFNOTICEANDPOSTINGOFCOUNCILMEETINGAGENDA

 

MayorGary M. ChumleydirectedaquestiontoCitySecretaryWendyCole ifthenoticeofthe meetingwaspostedatproperplaceandtimepursuanttotheTexasOpeningMeetingAct (Tex.Gov't.CodeChapter551,Sec.551.041)CitySecretaryWendyCole  assuredMayor Gary M. Chumleythenotice waspostedattheproperplaceandtime.

 

Posted:

Day: Friday

Date: 08-07-15

Time:3:00p.m.

By: WendyCole

 

3) APPROVALOFMINUTESFROMPREVIOUSMEETING

 

Motionby Viss,secondedby Inmon,allvoting"Aye"toapproveResolutionNumber2015-65

 

RESOLUTIONNUMBER2015-65      - approveMinutesofJuly 28, 2015 Regular

CityCouncil Meeting.

 

4)   RECOGNIZE EMPLOYEE OF THE MONTH

Mayor Gary Chumley congratulated Christian Ford for being selected as Employee of the Month for July 2015. Christian works in the Gatesville Public Library as a library specialist and has been a full time employee for the last two years after working part time for two years.

 

Mayor Chumley recognized Christian’s contributions to the computer programming class and robotics program.

 

Christian was recognized for his superior performance.

 

5)   HEAR VISITORS    

Richard Beil of 1802 West Main approached the Mayor and Council and informed them of a tentative project which would present a useful purpose for the Hillside Manor Nursing Home building which will be vacant around the end of January 2016.

 

REGULAR CITY COUNCIL MEETING

AUGUST 11, 2015

PAGE 2

 

Mr. Beil stated that this is a totally private effort of the Leatherneck Club of North Texas, Homeless Veterans Services of Dallas , and Mental Health and Mental Retardation (MHMR) Program. Mr. Beil said that Don Miller, the owner of the building would give the building to this group and that also he met with Coryell County Judge Firth and obtained information for tax abatement procedures. Mr. Beil discussed the timeline procedure of the project and was confident that this project will be a success. Mr. Beil said because of partnering with MHMR the indigent general public and military veterans will be allowed in this center for counseling and shelter. Mr. Beil stated that the name of the building will be the Jim Cross Regional Veterans Center and Brigadier General Cross’s family approves of this project.

Mayor Chumley thanked Mr. Beil for the update and that he and the Council appreciates the hard work he is putting into this cause.

6)    CONSIDER THIRD AND FINAL READING OF ORDINANCE 2015-05 AMENDING ORDINANCE 2007-09 REGULATING SIGNAGE, SECTION 12 B; DEFINITIONS AND F; SIGN CONTROLS

City Manager William H. Parry III stated that this is the third and final reading of this ordinance as amended at the first reading and no more changes have been made. This ordinance clarifies signage definitions and sign controls and the staff recommends Council approval.

Motionby Inmon,secondedby Viss,allvoting"Aye"toapproveResolutionNumber2015-66

 

RESOLUTIONNUMBER2015-66      - approve the third and final reading to pass Ordinance Number 2015-05 amending Ordinance Number 2007-09 regulating signage, Section 12B; Definitions and F; Sign Controls.

 

7)    CONSIDER SECOND READING OF ORDINANCE NUMBER 2015-06 TO AMEND ORDINANCE NUMBER 2014-05 TO DELAY THE START OF THE LAERDAL MEDICAL CORPORATION TAX ABATEMENT UNTIL JANUARY 1, 2016

City Manager Parry reminded the Council that Laerdal ‘s Operations Manager came to the last council meeting to represent Laerdal and support Laerdal’s request to delay the tax abatement agreement already in place with the City of Gatesville until 2016. Laerdal requested the delay because they didn’t finish their recapitalization project until June 2015. Ordinance Number 2014-05 stated that the project would be completed by December 31, 2014. There have been no changes to this ordinance since the first reading and staff recommends approval of the second reading of this ordinance.

 

Motionby Shepherd-Cain,secondedby Burrow,allvoting"Aye"toapproveResolutionNumber2015-67

 

RESOLUTIONNUMBER2015-67 - approve second reading of Ordinance Number 2015-05 to amend Ordinance Number 2014-05 to delay the start of the Laerdal Medical Corporation Tax Abatement until January 1, 2016.

 

8)   CONSIDER POLICE DEPARTMENT REQUEST TO PURCHASE TWO BODY CAMERAS USING FORFEITURE FUNDS  

Police Chief Nathan Gohlke said that the Police Department recently received thirteen body cameras and are currently being distributed to officers along with four body cameras that the PD already had. The original thought was that the two reserve officers could share a camera but have since found out that each camera has to be named to each officer with their own name when connected to the computer server to upload the video from the camera. Chief Gohlke stated that there are funds available in the forfeiture account to purchase two additional cameras; one for the other reserve officer and one camera to have on hand in case of malfunctions. The purchase of these cameras will outfit every officer and reserve officer with a camera. There was a brief discussion on how many cameras the PD will have, when they would be up and running, and that the cameras are manually activated.

 

 

 

REGULAR CITY COUNCIL MEETING

AUGUST 11, 2015

PAGE 3

 

 

City Attorney Sandy Gately said that as the City prosecutor she has seen how valuable the body cameras are to settle disputes and protect the officers.

 

Motionby Viss,secondedby Woodlock,allvoting"Aye"toapproveResolutionNumber2015-68

 

RESOLUTIONNUMBER2015-68      - approve the Police Department ‘s request to purchase two body cameras using Forfeiture Funds.

 

9)   CONSIDER EXTENDING AGREEMENT WITH TEXAS FIRST STATE BANK AS THE CITY OF GATESVILLE BANK DEPOSITORY

City Manager Parry said that the City of Gatesville is three years into a depository contract with Texas First State Bank (TFSB) with the option to extend the contract for additional two years. It was pointed out to the City by TFSB that the two years extension should have been considered in April of this year. The two option years must be approved each year. The City has been very satisfied with TFSB’s performance and services and recommends approval to extend the contract for the first option year. The Council would then look to extend the final option year in April of 2016. Following Mr. Parry recommendation, Finance Director , Brenda Kiphen, discussed the services from Texas First Sate Bank. Ms. Kiphen explained the Texas First State Bank offered the best interest rates and loan options and they waived all fees including credit card processing fees.

Motionby Burrow,secondedby Shepherd-Cain,allvoting"Aye"toapproveResolutionNumber2015-69

 

RESOLUTIONNUMBER2015-69      - approve extending agreement with Texas First State Bank as the City of Gatesville bank depository with one year option through April 2016.

 

10)   RECESS REGULAR MEETING AND HOLD A BUDGET WORKSHOP FOR THE 2015-2016 FISCAL YEAR BUDGET

City Manager Parry instructed City Secretary Wendy Cole to provide each council member a Budget Workshop packet which shows a few adjustments to the July 14th draft budget. City Manager Parry said he will answer any questions the Council may have as they discuss the budget and all the department heads are present if additional clarification is needed concerning their budgets. The adjustments are highlighted in the Budget Workshop book and Mr. Parry said he would explain the specifics of those minor adjustments. City Manager Parry stated that the budget is the most single important fiscal financial responsibility of local government and this workshop will present what the budget will do in terms of setting goals and formulating a plan to achieve these goals and prove how the City is spending tax payers dollars.

City Manager Parry reminded the Council that the tax rate will be approved and budget adopted at the September 8, 2015 council meeting, and 100% attendance is required of the Council at that meeting. The proposed budget will be discussed at this workshop but no action will be taken.

Mr. Parry presented a power point program and discussed the following:

  • Overview of the General Fund and Enterprise Fund with revenues and expenses balanced in both funds.
  • Ad valorem taxes on the $0.41/100 valuation
  • Project sales tax with a 6% increase from last year with 41% of general fund revenues derived from sales taxes

 

 

 

 

 

REGULAR CITY COUNCIL MEETING

AUGUST 11, 2015

PAGE 4

 

 

  • Traditional transfers from water and sewer funds to cover expenses in the General Fund. The current transfer based on the approved budget from last year is 58.7% lower than what was approved for transfer so the City will not be able to make that amount of money, therefore that transfer is significantly reduced.
  • $274,748 of additional revenues derived from a sewer rate increase. Sewer rates have not been increased since 1999. Noted that it currently costs the City more to treat sewer than what customers are being charged.
  • 3% pay increase for employees
  • Healthcare premiums with employees possibly bearing a bit more of healthcare expense.
  • Street replacement and (1 mile asphalt/3 miles seal coat)
  • Obligated Aviation Grant Match for the airport runway and airport rehabilitation estimated to be a $100,000 city match. 95% confident that this project will be moved to Fiscal Year 2017 if desired which would free up that money for the upcoming budget.
  • Western Pressure Plane Project mandated from Texas Commission on Environmental Quality (TCEQ) for water pressure outside city limits.
  • State mandated calibration of new water production equipment in the amount of $10,000.
  • Loan payment for 2015 budget reconciliation loan.

Discussed what is not included:

  • Additional personnel
  • Capital purchases are unfunded and delayed until funds are available
  • Sewer /water line replacement
  • Costs to renew 2021 water rights – Gatesville has approximately 6,000 acre feet of water in Belton Lake
  • Continued demolition/removal of Rotunda Nursing Home building, a $225,000 project
  • Fund Balance.

Discussed where the City is in the 75% point of the current 2014-2015 budget and the areas that missed the revenue targets, the areas that exceeded the pending targets, and expenditures not in budget.

  • Will present a midyear review of budget in February/March which will be about half way through the budget.
  • Detailed the revenue/expense adjustments to the July 14, 2015 draft budget which mostly made no change to total expenses – just a give and take in the department heads budget. Also the recommended sewer rate increase and loan recommendations were noted.
  • Discussed the Capital Projects that are delayed. Will make a prioritized list to show the Council as funds become available.
  • Council Member Burrow proposed looking at raising water rates by twenty-five cents every year. Council Member Burrow thought there was a general agreement to look at this in the past. Council Member Burrow also discussed the essential and necessary challenge of rebuilding infrastructure street, repaving, and establishing a fund balance.
  • Council Member Shepherd-Cain questioned the Fire Department cuts and Billy Vaden assured the Council that the Fire Department is ok right now.
  • City Manager Parry said that the Council still has time to review and refine the upcoming budget and if there are no other questions this will end the Budget Workshop.

 

 

 

 

REGULAR CITY COUNCIL MEETING

AUGUST 11, 2015

PAGE 5

 

11) END BUDGET WORKSHOP AT 6:45 P. M. AND CALL -------------------------------

PUBLIC HEARING

HEAR COMMENTS ON THE PROPOSED BUDGET FOR 2015-2016 FISCAL YEAR

Following the budget workshop Mayor Chumley asked if anyone from the public had any comments and there were none.

12)  END PUBLIC HEARING AND RECONVENE REGULAR MEETING

13)   DISCUSS TAX RATE, SCHEDULE TWO PUBLIC HEARINGS ON THE TAX RATE, AND SET A DATE TO VOTE ON THE TAX RATE

City Manager Parry instructed City Secretary Wendy Cole to provide an amended memorandum to those council members who still needed one concerning the tax rate. City Manager Parry reminded the Council that the tax rate must be approved before the budget is adopted on September 8, 2015 for the upcoming Fiscal Year Budget.

 

City Manager Parry discussed:

 

  • The current tax rate of $0.41/$100 of assesed valuation.
  • The effective tax rate of $0.399/$100 which would impose the same total taxes/produce the same revenues as 2014.
  • The roll back rate of $0.4578/$100 which is the highest rate the City Council can set before citizens can petition for an election.
  • If the proposed rate is greater than the effective tax rate, two public hearings must be conducted.

 

City Manager Parry stated that based on the current fiscal situation with the city it is recommended that a tax rate of $0.4500/$100 assesed valuation be proposed which is below the rollback rate but above the effective rate for this year which would generate an additional $132,000 in general fund revenue.

 

The two public hearings are proposed to be August 25 and August 28, 2015. The tax rate approval date is recommended to be September 8, 2015.

 

Upcoming legislative measures to be voted on in November were also discussed.

Motionby Burrow,secondedby Woodlock,allvoting"Aye"toapproveResolutionNumber2015-70

 

RESOLUTIONNUMBER2015-70      - approve the proposed tax rate of $0.4500 per $100 assessed valuation – approve the two public hearings on the tax rate to be August 25, 2015 and August 28, 2015, and approve September 8, 2015 as the date to approve the tax rate.

 

14) CITY MANAGER’S REPORT

City Manager William Parry reported on the following:

  • The HOME house at 2115 Saunders is near completion but the certificate of occupancy has not yet been issued. As soon as city staff knows the date and time that the house will be turned over to the owner, Ms. Easley, we will send you an email with details for any council member that would like to attend.

 

 

REGULAR CITY COUNCIL MEETING

AUGUST 11, 2015

PAGE 6

 

 

  • Preconstruction meeting for the CDBG sewer project was conducted last Friday with Leetech and should begin to position their equipment this week and begin camera searches

            to the sewer lines and start the pipe bursting. Customers will be notified.

  • Pipe bursting process was discussed in further detail.
  • Provided the council members with a survey to assist in addressing a comprehensive plan. The department heads have already completed the survey and will see if the city staff and council align on these issues.
  • Need to create a vision statement and mission statement for the City of Gatesville. After the survey is complete a vision and mission statement can be formed.
  • The Council thanked City Manager Parry and City staff for their focus, hard work, and diligence.
  • City Attorney Sandy Gately announced that she would be out of town on August 25th and 28th and would miss the meetings and public hearings.

15) ADJOURN AT 7:05 P.M., THIS   11th   DAY OF AUGUST, 2015.

 

 

ATTEST:                                                                             APPROVED:

 

 

_________________________                                                                    _________________________

Wendy Cole                                                                               Gary M. Chumley

City Secretary                                                                                               Mayor

 

 

City of Gatesville- The Spur Capital of Texas!